Try Outcoach free before you commit
Run your real classes, families and invoices on Outcoach first. You only pay once you're sure it's right for your club.
How many students does your club have?
Talk to us and we'll get you set up for your free trial
We know you'll love it. So before you pay anything, you get a demo, data migration, training and support calls, all included.
Yearly prices, billed annually. AUD ex GST.
After your trial you pay one flat monthly price, locked for your term, with room to grow 15% past your band.
| Plan | Students | Standardper month, billed yearly | Premiumper month, billed yearly | Action |
|---|---|---|---|---|
| CoreFrom 67¢ a student | 151 to 299 students | $199/mo | $250/mo | Talk to us → |
| PlusFrom 60¢ a student | 300 to 500 students | $300/mo | $390/mo | Talk to us → |
| ProFrom 56¢ a student | 501 to 750 students | $420/mo | $500/mo | Talk to us → |
| EnterpriseCustom for your sites | More than 750 students | Premium only | From $650/mo | Talk to us → |
Up to 150 students
Pay only for the students you teach, counted once a month.
Yearly prices, billed annually. AUD ex GST.
Everything to run your club
Billed yearly. $490 a year minimum.
- Unlimited classes, families and coaches
- Free apps for parents and students
- Email and in-app support
- Guided set-up, with our team on hand
Everything, done with you
Billed yearly. Everything in Standard, plus:
- Your own account manager
- Instant support on mobile and WhatsApp
- Quarterly business health check
Add-ons included
- AI employees: Maya and Viktor
- AI agentic workflows
- Staff and timesheets
- Court and space hire
The four add-ons are paid extras on Standard. Premium includes them all.
Who counts as a student? Anyone enrolled in a class that month. Parents, coaches, staff, archived students and enquiries are always free.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Additional costs
Only two things sit outside your plan price, and you only pay when you use them.
SMS
Carrier rate for the destination country, with no margin. Push, email and in-app messages are unlimited and free.
Payment processing
0.5% of what you process, plus the published Stripe or HitPay fees.
How payments work →Are you using AI to change how you coach?
If AI is part of how you teach, train or run your club, we want to back you. Tell us what you're doing and we'll give you a discount to help you lead the change in coaching.
Trusted by 16,100+ students, coaches and parents, and leading institutions
No caps. No seat fees. No surprises.
Unlimited classes, invoices, sites and messages. Parents, students, coaches and admins all use the app free.
Scheduling
- Classes, terms, events and one-offs
- Attendance and makeup credits
- Levels and lesson plans
Billing
- Bulk, term and recurring invoices
- Card, bank, Stripe and HitPay
- Automatic overdue reminders
Enrolment
- Online enrolment and trial bookings
- Capacity limits and waitlists
- Approve before you confirm
Families
- Direct and group messaging
- 20+ automated reminders
- Photo, video and file sharing
Progress
- Goals and coach feedback
- Homework, tests and competitions
- Full progress history
Business
- Roles and permissions
- Reports and exports
- Unlimited storage
Four extras. All included in Premium.
Not sold separately. Every Premium club gets all four, at every size.
Staff and timesheets
Timesheets from sessions. Payroll-ready exports.
Meet your AI employees
They don't wait to be asked. Each one owns part of the job and works through it every day. You decide what they do.
See them at work →- Keeps an eye on every class, every day
- Tells students and parents the moment a class changes
- Reminds coaches to mark attendance
- Chases unpaid fees, politely, so you don't have to
- Posts to Facebook and Instagram for you
- Shares wins, events and news from your club
- Promotes upcoming classes that still have spots
- Never posts without your approval
An AI assistant that knows your club
We connect Outcoach to your ChatGPT or Claude account, then build workflows around how you run. It reads your live classes, students and payments. No exports, no guessing.
See it with your own classes
30 days free, with our team helping you move your data.
What owners say after switching
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Your first month is on us
This isn't a demo. Run real classes, families and invoices on Outcoach for 30 days, with our team beside you.
- 1Week 1
Get your data in
Classes, students, terms and fees, loaded with our help.
- 2Weeks 2–3
You go live
Attendance, invoicing and messaging, with us on hand.
- 3Week 4
We review the results
Hours saved, money recovered, and the right plan for you.
- 4Day 31
Your plan starts
Billing begins on the plan you chose. Nothing to rebuild or move again.
Not the right fit? Cancel within the 30 days and you won't be charged, and you keep a full export of your data.
Questions, answered
Who counts as a student?
Anyone enrolled in a class that month. Parents, coaches, staff, archived students and enquiries don't count. It doesn't matter whether you invoice through Outcoach or not.
What if we grow past our plan?
Nothing changes automatically. You can go 15% over your band for free (Core to 344, Plus to 575, Pro to 862). Your plan only moves after three straight months above that, and we agree it with you in writing.
Do coaches or parents need a licence?
No. Coaches and staff get unlimited logins. Parents and students use the app free, forever.
What costs extra?
SMS at carrier rate and a 0.5% payment processing fee (how payments work). On Standard, the four Premium add-ons are extra too. Everything else, including the AI Assistant and Business Insights, is in the price.
What if it doesn't work out?
Cancel within the first 30 days and you won't be charged. You leave with a full export of your data. After that, monthly plans end at the close of any month. Annual plans end at the end of the term with 30 days' notice.
What does support look like?
You talk to people who know your setup, and we do the work with you. Standard gets email and in-app support. Premium adds an account manager, committed response times and WhatsApp.
What happens at renewal?
We review your numbers with you before the term ends. Any price change is flagged 60 days ahead.
Is set-up included?
Yes on annual plans over 150 students: migration, set-up and training. Smaller clubs get guided self-serve set-up with our team on hand. On monthly plans we quote migration separately.
Still have a question? Email support@outcoach.io or book a demo.