Outcoach for music schools
Music school & facility management software
Reduce admin work and grow your music school with scheduling, billing, and communication tools built for the fastest-growing music education sector in the world. Spend more time in the studio and less on paperwork.
Say goodbye to SMS, Gmail and spreadsheets
With 30+ time-saving features, Outcoach is built for music schools to simplify and automate all the backend admin that comes with running a music school.
Save 5+ hours a week in admin
Automate scheduling, payments, and communication so you spend more time in the studio.
'Mobile-first' To work anytime, anywhere
Manage your entire music business from your phone — on or off the court.
Over 20 automated reminders & notifications
Students and coaches never miss a session with smart automated alerts.
All-in-one music school management
You didn't start coaching music to waste time on admin
From scheduling to attendance, lesson plans to messaging — manage every aspect of your classes from one integrated platform.
Schedule classes & studio sessions
A simple calendar with attendance for group lessons, private lessons, and open studio sessions.
Track makeup sessions & credits
Allow makeup class bookings and see makeup credits next to each student’s profile — no more speadsheet tracking.
Automate payments & invoicing
Create automated bulk invoices for every student at the start of the season or term in seconds.
Online studio & class bookings
Publish your booking system on your website so students can book lessons, recitals, and open studio sessions online.
Messaging, SMS & announcements
Announcements, reminders, direct messaging and group chats all in one app — perfect for recital updates and weather cancellations.
Reporting, analytics & student progress
Bespoke attendance reports, finance dashboards, retention rates, and student skill tracking to grow your music school.
Success story: 500-student music school
See how a leading music school with over 500 active students uses Outcoach to simplify studio bookings, manage recital schedules, and deliver exceptional student experiences.
Saving you time is a bare minimum — we focus on student retention
Students track their goals, drills, and progress
Mobile app with reminders, not a clunky web portal
Community engagement leads to long-term retention
See your potential savings
Calculate how much time and money Outcoach can save your music school.
A world-first music AI assistant
- A ChatGPT that knows your music school — ask for court, payment, or attendance info
- AI voice-to-text that picks up on music terminology and coaching jargon
- Ask for lesson plans, student goals, or anything else about your music school
Outcoach for music schools
Everything you need to run your music school
Lesson scheduling & studio management
Outcoach lets you easily schedule private lessons, group lessons, round robins, recitals, and tournaments without conflicts. No more double-bookings or missed court times — the schedule is always up-to-date and accessible to coaches, students, and facility managers.
- Track attendance for each session easily
- Send automatic reminders and SMS
- Write private coaching notes for each student
- Share match photos and drill videos
- Tailor classes for skill levels and age groups
- See monthly, weekly & daily calendar views
Contact database for your music school
Keep all student, member, and family contact information in one centralized database. Link students to family profiles for easy communication and track every interaction.
- Centralized student profiles
- Family & emergency contacts
- Skill level tracking
- Communication history
Create invoices and receive online payments
Simplify fee collection with built-in invoicing and online payments. Generate invoices in a few clicks and let students pay online — perfect for lessons, recitals, and membership dues.
- Automated bulk invoicing
- Online payment processing
- Payment tracking & reminders
- Membership billing
Music school booking system
Make life easy by publishing your studios and classes on a self-service booking portal. Students can book lessons, open studio sessions, and private lessons online anytime.
- Self-service booking portal
- Court availability display
- Waitlist management
- Instant confirmations
Run your music school from your mobile
Outcoach is a mobile-first app that has everything you need on your phone. Schedule sessions, create invoices, track progress, send SMS, share match highlights, manage student performance and more — all from your mobile!
- Full mobile management
- Real-time notifications
- On-studio attendance marking
- Instant messaging
Purpose-built
Built for music programs
Music clubs — from small coaching setups to large multi-studio facilities — can benefit from outcoach’s ability to manage student information, track session attendance, handle court bookings, and monitor student progress over time.
- Data is safely stored in the cloud with enterprise-level security
- Customized to fit your club's needs — not a one-size-fits-all
- Integrates with Stripe, Xero, Zoom and more
What our customers are saying
Find out what music coaches and music school owners say about Outcoach.
See how much revenue you're losing without automation
Student retention is cheaper than acquisition.
How many students do you coach totally?
How many classes does a student attend per month?
How much do you charge for each class for each student?
Percentage of students that did not drop-out per year
Frequently asked questions
Is Outcoach specifically designed for Music Schools?
Outcoach is built for all coaching and sports businesses, including music schools, facilities, and independent coaches. The platform is fully customizable to match your music-specific workflows — from court bookings to recital management.
Can I manage multiple studios and locations?
Yes! Outcoach supports multi-studio and multi-location management. You can schedule sessions across different studios and locations, all from one dashboard.
How does the online booking system work?
You can publish your available lessons, open play sessions, and private lessons on a booking portal. Students can browse, book, and pay online — reducing admin for your team.
Can students and families access the app?
Absolutely. Once you set up your account, students and their families get free access to the Outcoach app with personalised dashboards, schedules, and communication tools.
Do I have to pay extra for SMS and messaging?
No. All messaging features including bulk SMS, announcements, and group chats are included in every Outcoach plan at no additional cost.
Ready to take your music school to the next level?
Start your 30-day free trial and get started today!
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