Music school management software Less admin.
More music.
Private lessons, group classes, ensembles, exams and recitals, all booked and paid in one app. For you, your teachers, students and parents.
Trusted by 16,100+ students, teachers and parents
Built for every way your school teaches
Running a music school shouldn’t feel like a second job
You got into this to teach music, not to chase texts and payments.
“Elena’s sick. Who’s covering her 3 pm students?”
Now you’re texting 8 families, one by one.
“Who still hasn’t paid term fees?”
Bank transfers, screenshots and awkward chats at pick-up.
“Mia has a cold. Can she do a makeup?”
Makeups live in your head or a notebook.
“Is Lucas ready for his Grade 3 exam?”
Progress lives in your memory, not where parents can see it.
“Room 3 is double-booked again.”
Teachers, rooms and group classes fight for the same slots.
“We won’t be re-enrolling.”
Students stop practising and drift away. You notice too late.
Every lesson your school runs, in one place
From first lessons to exams and recitals, one system runs them all.
Private lessons
Weekly one-on-one lessons for any instrument, billed by the term.
Group classes
Group keyboard, guitar, theory and early years, with makeups and waitlists built in.
Bands and ensembles
Bands, choirs and string groups, with rehearsals and parts shared in the app.
Exams and recitals
Exam entries, mock exams and recitals, with results tracked for every student.
Mix and match. One student, one profile, every format.
Everything your music school runs on, in one place
From grouping students to keeping them coming back.
Group students by grade
Pick your Grade 3 piano students and turn them into a group class linked to Tuesday at 4 pm. Each profile holds their instrument, grade and history.
Schedule a whole term in one go
Add a group lesson once, repeat it for 10 weeks, then invite every student from the Grade 3 group.
Message one parent or every family
Swap a lesson for a makeup when a parent says their child is sick, or send the recital reminder to every family and see who has read it.
Get paid without awkward chats at pick-up
Term fees, group classes, recital fees and instrument hire in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every student a clear goal
“C, G and D major scales hands together.” “Recital ready.” Add goals from music templates and update progress after each lesson. Parents see it too.
Keep practice going between lessons
Set small practice tasks after each lesson. Students tick them off at home, so you know who practised.
Track exams, scales and performances
Log mock exams and real results, track scales and aural over time, and share teacher feedback with parents.
Spot students before they quit
See what is paid and what is owed, and the students who might leave: missed lessons, no practice logged, a pack that ran out.
From first notes to Grade 8, every step tracked
Set goals for every level and see who is ready to move up. Students follow along.
Beginner
Pre-grade, first piecesGrades 1–3
Scales, pieces and pulseGrades 4–5
Confident performerGrades 6–8
Advanced and diplomaTrack grades for any exam board, or use your own levels.
2 students are ready to sit Grade 3
Scales secure, 3 pieces at performance standard and regular practice. Lucas is close; scales are the only gap.
| Student | Scales | Pieces | Practice |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 5×/wk |
| AAarav Patel ✓ | 11/12 | 3/3 | 4×/wk |
| LLucas Nguyen | 8/12 | 3/3 | 4×/wk |
“Mia’s scales are really even now and her Für Elise is nearly recital ready. This week: hands together in bars 9–16, slowly, five days.”
FREE PDFKeep them playing
How to turn trial lessons into students who stay for years, and the 8 habits that keep them learning. Works with any software, or none.
- The 6 moments students give up, and what to do at each
- A ready-made goal bank for every grade, beginner to Grade 8
- 6 copy-and-send messages, a scorecard and a 30-day plan
Free 12-page PDF, sent straight to your inbox.
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Download the playbookTeacher off sick? Sorted before the first lesson.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every lesson that teacher has today
- 2Finds a free teacher for the same instrument, or books a makeup
- 3Tells all 8 families by SMS and email, with the new plan
Lessons, trials and classes that book themselves
One place for students to book, pay and keep up.
Your own booking page
Families book a trial, a term or a class and pay when they book.
A free app for every student
Lessons, practice tasks, payments and messages on their phone. Free for students and parents.
Rooms and teachers, sorted
Every room and teacher on one timetable, so nothing is double-booked.
Session full? Waitlist handled
When a spot opens up, the next student in line gets offered it.
Whether you teach from home or run a 12-room school
Start with one teacher and grow into a busy school. Pay per student.
Independent teachers
You teach, you run the business
- Your own booking page for trials and lessons
- Get paid by card, with automatic reminders
- Run everything from your phone between lessons
Music schools
Many teachers, rooms and instruments
- Assign teachers and rooms to every lesson
- Group classes, ensembles and recitals
- Makeups and waitlists that fill gaps for you
Academies and conservatoriums
Multiple locations and programs
- Term billing, plans and instrument hire
- Exams and progress across every grade
- Multiple rooms and locations in one place
All in one platform
One login for you, your coaches and students. See what’s in each plan
- Online enrolment and trials
- Term billing
- Lesson packs
- Instrument hire
- Sibling discounts
- Card payments and invoices
- Automated reminders
- Waitlists
- Makeup lessons
- SMS, email and in-app messages
- Attendance
- Rooms and locations
- Practice tasks
- Goals from music templates
- Exams and recitals
- Teacher feedback
- Photos, videos and sheet music
- Revenue and retention reports
- Outcoach AI assistant
- Free app for students and parents
We run a school with 12 studios and hundreds of students. Outcoach simplified our whole operation, from bookings to billing to communication.
“Managing our music lessons used to take hours of admin. Now scheduling and payments are automated, so I can focus on teaching.”
“I love checking the app for my daughter’s lessons, practice tasks and messages from her teacher. Everything is in one place.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
FREE PDFPrice it right
Price private lessons, group classes, ensembles and exam prep so every teaching hour pays, and stop arguing about missed lessons and makeups.
- A simple worksheet to find your true cost per teaching hour
- How to price private lessons, groups, ensembles and exam prep
- 5 copy-ready policies for makeups, notice, payments and more
Free 9-page PDF, sent straight to your inbox.
Sorry, that didn’t send. Please try again or email support@outcoach.io.
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Download the kitQuestions music schools ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your school.
What is Outcoach?
Does it handle private lessons and group classes?
How do makeup lessons work?
Can I bill by the term?
Can I track exams, grades and practice?
What happens when a teacher is sick?
Can families book trial lessons online?
Can I manage teachers, rooms and locations?
Do students and parents get an app?
Can I run recitals and ensembles?
Is Outcoach only for big schools?
How much does Outcoach cost for a music school?
How do I get started?
Spend more time making music
Set up your first lesson today. Your students and families will notice the difference straight away.