Tuition centre management software Less admin.
More teaching.
Small group sessions, one-on-one tutoring, exam prep and holiday programs, all booked and paid in one app. For you, your tutors, students and parents.
Trusted by 16,100+ students, tutors and parents
Built for every way your centre teaches
Running a tuition centre shouldn’t feel like a second job
You got into this to teach, not to chase texts and payments.
“Hannah’s sick. Who’s taking her 4 pm Year 5 maths?”
Now you’re texting 11 families, one by one.
“Who still hasn’t paid term fees?”
Bank transfers, screenshots and awkward chats at pick-up.
“Mia has a cold. Can she do a makeup?”
Makeups live in your head or a notebook.
“How is Lucas going in maths this term?”
Progress lives in your notes, not where parents can see it.
“Room 2 is double-booked again.”
Tutors, rooms and year levels fight for the same slots.
“We’ll take a break next term.”
Homework stops coming back and students drift away. You notice too late.
Every session your centre runs, in one place
From Year 1 reading to senior exams, one system runs them all.
Small groups
Weekly small group sessions by subject and year level, billed by the term.
One-on-one
One-on-one sessions for students who need extra help or want to push ahead.
Exam prep
Exam prep courses and mock exams, with marks tracked for every student.
Holiday programs
Catch-up and head-start programs that families book and pay for online.
Mix and match. One student, one profile, every format.
Everything your tuition centre runs on, in one place
From grouping students to keeping them coming back.
Group students by year level
Pick your Year 5 maths students and turn them into a group linked to Monday at 4 pm. Each profile holds their year level, subjects and history.
Schedule a whole term in one go
Add a session once, repeat it for 10 weeks, then invite every student in the Year 5 maths group.
Message one parent or every family
Swap a session for a makeup when a parent says their child is sick, or send the mock exam timetable to every family and see who has read it.
Get paid without awkward chats at pick-up
Term fees, one-on-one sessions, holiday programs and workbooks in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every student a clear goal
“Know times tables to 12 by heart.” “Write a persuasive essay in 40 minutes.” Add goals from subject templates and update progress after each session. Parents see it too.
Keep homework going between sessions
Set homework after each session. Students tick it off at home, so you know who did it before next week.
Track tests, topics and reports
Log test results and mock exams, track each topic over time, and send progress reports to parents.
Spot students before they quit
See what is paid and what is owed, and the students who might leave: missed sessions, homework not done, a term that ran out.
From first readers to senior exams, every step tracked
Set goals for every level and see who is ready to move up. Students follow along.
Foundation
Years 1 to 2, reading and numberPrimary
Years 3 to 6, core skillsSecondary
Years 7 to 10, topics and testsSenior
Years 11 to 12, exam prepFollow your school curriculum, or set your own levels.
2 students are ready for the mock exam
Topics signed off, homework done and good test marks. Lucas is close; fractions are the only gap.
| Student | Topics | Tests | Homework |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 100% |
| AAarav Patel ✓ | 11/12 | 3/3 | 92% |
| LLucas Nguyen | 8/12 | 3/3 | 92% |
“Mia’s times tables are really quick now and her word problems are nearly test ready. This week: two worksheets on fractions, 20 minutes each.”
Tutor off sick? Sorted before the first session.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every session that tutor has today
- 2Finds a free tutor for the same subject, or books a makeup
- 3Tells all 11 families by SMS and email, with the new plan
Sessions, assessments and programs that book themselves
One place for students to book, pay and keep up.
Your own booking page
Families book a free assessment, a term or a holiday program and pay when they book.
A free app for every student
Sessions, homework, payments and messages on their phone. Free for students and parents.
Rooms and tutors, sorted
Every room and tutor on one timetable, so nothing is double-booked.
Session full? Waitlist handled
When a spot opens up, the next student in line gets offered it.
Whether you tutor from home or run a busy tuition centre
Start with one tutor and grow into a busy centre. Pay per student.
Independent tutors
You tutor, you run the business
- Your own booking page for assessments and sessions
- Get paid by card, with automatic reminders
- Run everything from your phone between sessions
Tuition centres
Many tutors, rooms and subjects
- Assign tutors and rooms to every session
- Small groups, one-on-one and exam prep
- Makeups and waitlists that fill gaps for you
Multi-campus groups
Multiple campuses and programs
- Term billing, plans and sibling discounts
- Tests and progress across every year level
- Multiple rooms and campuses in one place
All in one platform
One login for you, your tutors and students. See what’s in each plan
- Online enrolment and assessments
- Term billing
- Session packs
- Workbook sales
- Sibling discounts
- Card payments and invoices
- Automated reminders
- Waitlists
- Makeup sessions
- SMS, email and in-app messages
- Attendance
- Rooms and campuses
- Homework tasks
- Goals from subject templates
- Holiday programs
- Tutor feedback
- Photos, worksheets and test papers
- Revenue and retention reports
- Outcoach AI assistant
- Free app for students and parents
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
Questions tuition centres ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your centre.
What is Outcoach?
Does it handle small groups and one-on-one sessions?
How do makeup sessions work?
Can I bill by the term?
Can I track homework, tests and progress?
What happens when a tutor is sick?
Can families book a free assessment online?
Can I manage tutors, rooms and campuses?
Do students and parents get an app?
Can I run mock exams and send progress reports?
Is Outcoach only for big tuition centres?
How much does Outcoach cost for a tuition centre?
How do I get started?
Spend more time teaching
Set up your first session today. Your students and families will notice the difference straight away.