Drama school management software Less admin.
More drama.
Weekly drama classes, holiday workshops, productions and exams, all booked and paid in one app. For you, your teachers, students and parents.
Trusted by 16,100+ students, teachers and parents
Built for every way your school teaches
Running a drama school shouldn’t feel like a second job
You got into this to teach drama, not to chase texts and payments.
“Sam’s sick. Who’s taking his 4 pm juniors?”
Now you’re texting 14 families, one by one.
“Who still hasn’t paid term fees?”
Bank transfers, screenshots and awkward chats at pick-up.
“Ava has a cold. Can she do a makeup?”
Makeups live in your head or a notebook.
“Has every family seen the rehearsal schedule?”
Rehearsal changes get lost in a group chat nobody reads.
“Studio 2 is double-booked again.”
Teachers, studios and rehearsals fight for the same slots.
“We won’t be re-enrolling.”
Students lose confidence and drift away. You notice too late.
Every class your school runs, in one place
From first drama games to opening night, one system runs them all.
Drama classes
Weekly drama classes by age group, billed by the term.
Holiday workshops
Day workshops and intensives that families book and pay for online.
Productions
Cast lists, rehearsal schedules and scripts shared in the app.
Exams and showcases
Speech and drama exams and showcases, with results tracked for every student.
Mix and match. One student, one profile, every format.
Everything your drama school runs on, in one place
From grouping students to keeping them coming back.
Group students by age
Pick your 9 to 12 year olds and turn them into a class linked to Tuesday at 4 pm. Each profile holds their age group, classes and history.
Schedule a whole term in one go
Add a class once, repeat it for 10 weeks, then invite every student in the 9 to 12 group.
Message one parent or every family
Swap a class for a makeup when a parent says their child is sick, or send the rehearsal schedule to every family and see who has read it.
Get paid without awkward chats at pick-up
Term fees, workshops, production fees and costume hire in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every student a clear goal
“Project my voice to the back row.” “Off book for Act 1.” Add goals from templates and update progress after each class. Parents see it too.
Keep rehearsing between classes
Set small tasks after each class, like learning lines. Students tick them off at home, so you know who rehearsed.
Track exams, roles and performances
Log exam results and performances, track skills over time, and share teacher feedback with parents.
Spot students before they quit
See what is paid and what is owed, and the students who might leave: missed classes, tasks not done, a term that ran out.
From first drama games to opening night, every step tracked
Set goals for every level and see who is ready to move up. Students follow along.
Juniors
Ages 5 to 8, drama gamesMiddles
Ages 9 to 12, scenes and charactersTeens
Ages 13 to 18, texts and techniqueSenior company
Productions and examsTrack speech and drama exams, or use your own levels.
2 students are ready to perform solo
Lines learned, voice and movement secure, and regular rehearsal. Lucas is close; lines are the only gap.
| Student | Lines | Voice | Rehearsal |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 5×/wk |
| AAarav Patel ✓ | 11/12 | 3/3 | 4×/wk |
| LLucas Nguyen | 8/12 | 3/3 | 4×/wk |
“Mia’s voice carries to the back row now and her monologue is nearly showcase ready. This week: run the second half aloud, slowly, five times.”
Teacher off sick? Sorted before the first class.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every class that teacher has today
- 2Finds a free teacher for the same class, or books a makeup
- 3Tells all 8 families by SMS and email, with the new plan
Classes, trials and workshops that book themselves
One place for students to book, pay and keep up.
Your own booking page
Families book a trial, a term or a workshop and pay when they book.
A free app for every student
Classes, tasks, payments and messages on their phone. Free for students and parents.
Studios and teachers, sorted
Every studio and teacher on one timetable, so nothing is double-booked.
Session full? Waitlist handled
When a spot opens up, the next student in line gets offered it.
Whether you teach one class or run a 6-studio school
Start with one teacher and grow into a busy school. Pay per student.
Independent teachers
You teach, you run the business
- Your own booking page for trials and classes
- Get paid by card, with automatic reminders
- Run everything from your phone between classes
Drama schools
Many teachers, studios and age groups
- Assign teachers and studios to every class
- Classes, workshops and productions
- Makeups and waitlists that fill gaps for you
Youth theatres and academies
Multiple locations and programs
- Term billing, plans and costume hire
- Exams and progress across every age group
- Multiple studios and locations in one place
All in one platform
One login for you, your teachers and students. See what’s in each plan
- Online enrolment and trials
- Term billing
- Class packs
- Costume hire
- Sibling discounts
- Card payments and invoices
- Automated reminders
- Waitlists
- Makeup classes
- SMS, email and in-app messages
- Attendance
- Studios and locations
- Line-learning tasks
- Goals from drama templates
- Exams and showcases
- Teacher feedback
- Photos, videos and scripts
- Revenue and retention reports
- Outcoach AI assistant
- Free app for students and parents
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
Questions drama schools ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your school.
What is Outcoach?
Does it handle classes by age and level?
How do makeup classes work?
Can I bill by the term or the course?
Can I track exams, roles and progress?
What happens when a teacher is sick?
Can families book trial classes online?
Can I manage teachers, studios and locations?
Do students and parents get an app?
Can I run productions and showcases?
Is Outcoach only for big drama schools?
How much does Outcoach cost for a drama school?
How do I get started?
Spend more time on stage
Set up your first class today. Your students and families will notice the difference straight away.