Robotics class management software Less admin.
More building.
Robotics classes, competition teams, holiday camps and showcases, all booked and paid in one app. For you, your coaches, students and parents.
Trusted by 16,100+ students, coachs and parents
Built for every way your school teaches
Running a robotics school shouldn’t feel like a second job
You got into this to build robots with kids, not to chase texts and payments.
“Raj is sick. Who’s coaching the 9 am competition team?”
Now you’re texting 9 families, one by one.
“Who still hasn’t paid term fees?”
Bank transfers, screenshots and awkward chats at pick-up.
“Sam has a cold. Can he do a makeup?”
Makeups live in your head or a notebook.
“Is Lucas’s team ready for the regional comp?”
Build notes live in a notebook, not where parents can see them.
“Two teams booked the competition table again.”
Coaches, rooms and competition tables fight for the same slots.
“The season’s over, so we’ll stop.”
Teams lose momentum after competition season and drift away. You notice too late.
Every class your school runs, in one place
From first motor to competition day, one system runs them all.
Weekly classes
Weekly build-and-code classes by age, billed by the term.
Competition teams
Competition teams with build sessions, coaches and entries set for the season.
Holiday camps
Robotics camps that families book and pay for online, with kits included.
Robot showcases
Robot showcases and sumo days, with each team’s results tracked.
Mix and match. One student, one profile, every format.
Everything your robotics school runs on, in one place
From grouping students to keeping them coming back.
Group students into teams
Pick your 10 to 12 year old builders and turn them into a team linked to Saturday at 9 am. Each profile holds their team, classes and history.
Schedule a whole season in one go
Add a build session once, repeat it for the season, then invite every student on the team.
Message one parent or every family
Swap a class for a makeup when a parent says their child is sick, or send the competition day plan to every family and see who has read it.
Get paid without awkward chats at pick-up
Term fees, competition entries, camps and kit hire in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every student a clear goal
“Program a robot to follow a line.” “Explain the design to the judges.” Add goals from robotics templates and update progress after each class. Parents see it too.
Keep teams building between classes
Set small tasks after each class, like sketching a gripper or updating the team notebook. Students tick them off, so you know who did it.
Track builds, skills and competitions
Log robot runs and competition scores, track building and coding skills over time, and share coach feedback with parents.
Spot students before they quit
See what is paid and what is owed, and the students who might leave: missed classes, tasks not done, a season that ended.
From first motor to competition team, every step tracked
Set goals for every level and see who is ready to move up. Students follow along.
Junior builders
Ages 6 to 8, build and playCoders
Sensors and simple codeEngineers
Design, test and improveCompetition
Teams and tournamentsUse your own levels, by kit, age or skill.
2 students are ready for the regional comp
Robot runs reliably, code tested and regular attendance. Lucas is close; the judges’ talk is the only gap.
| Student | Build | Code | Attendance |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 100% |
| AAarav Patel ✓ | 11/12 | 3/3 | 93% |
| LLucas Nguyen | 8/12 | 3/3 | 93% |
“Mia’s line-follower runs really smoothly now and her team’s robot is nearly comp ready. This week: sketch two gripper ideas and bring them on Saturday.”
Coach off sick? Sorted before the first class.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every class that coach has today
- 2Finds a free coach for the same team, or books a makeup
- 3Tells all 9 families by SMS and email, with the new plan
Classes, camps and comps that book themselves
One place for students to book, pay and keep up.
Your own booking page
Families book a trial, a term or a holiday camp and pay when they book.
A free app for every student
Classes, tasks, payments and messages on their phone. Free for students and parents.
Rooms, tables and coaches, sorted
Every room, competition table and coach on one timetable, so nothing is double-booked.
Class full? Waitlist handled
When a spot opens up, the next student in line gets offered it.
Whether you coach one team or run a busy robotics school
Start with one coach and grow into a busy school. Pay per student.
Independent coachs
You coach, you run the business
- Your own booking page for trials and camps
- Get paid by card, with automatic reminders
- Run everything from your phone between classs
Robotics schools
Many coaches, teams and kits
- Assign coaches and rooms to every class
- Classes, teams and holiday camps
- Makeups and waitlists that fill gaps for you
Franchises and clubs
Multiple locations and programs
- Term billing, plans and kit hire
- Builds and progress across every team
- Multiple rooms and locations in one place
All in one platform
One login for you, your coachs and students. See what’s in each plan
- Online enrolment and trials
- Term billing
- Class packs
- Kit hire
- Sibling discounts
- Card payments and invoices
- Automated reminders
- Waitlists
- Makeup classs
- SMS, email and in-app messages
- Attendance
- Rooms and locations
- Build and code tasks
- Goals from robotics templates
- Robot showcases
- Coach feedback
- Photos, videos and team notebooks
- Revenue and retention reports
- Outcoach AI assistant
- Free app for students and parents
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
Questions robotics schools ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your school.
What is Outcoach?
Does it handle classes, teams and camps?
How do makeup classs work?
Can I bill by the term or the season?
Can I track builds, code and competition scores?
What happens when a coach is sick?
Can families book trial classes online?
Can I manage coaches, rooms and competition tables?
Do students and parents get an app?
Can I run competition teams and showcases?
Is Outcoach only for big robotics schools?
How much does Outcoach cost for a robotics school?
How do I get started?
Spend more time building robots
Set up your first class today. Your students and families will notice the difference straight away.