Outcoach
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Who it’s for

If you run classes, Outcoach runs the admin.

Tennis clubs, swim schools, music schools, dance studios, tutoring centres: 50+ kinds of coaching business use one app for their timetable, bookings, payments and parent updates.

Popular: TennisSwimmingMusicDanceMartial artsTutoring

16,100+
students, coaches and parents on Outcoach
200k+
classes run
300k+
attendances marked
50k+
student goals tracked
Find your business

51 kinds of coaching business, one platform.

Pick yours to see how Outcoach works for the way you run classes, from levels and terms to the words you use.

Racquet sports

Squads by level, private lessons, court times and makeups for washed-out sessions.

Swim, gym and athletics

Levels and squads, skills ticked off at the poolside, and progress parents can see the same day.

Martial arts

Belt progression, grading results and fees, with every student’s history in one profile.

Music and arts

Weekly lessons, rehearsals and recitals, with practice set and tracked between classes.

Fitness and wellness

Class bookings, personal training sessions and reminders that cut no-shows.

Education and tutoring

Assessments, progress reports parents actually read, and fees for every program you run.

Community and cultural

Classes, registrations and fees for community programs, with families kept in the loop.

Don’t see yours? If you run classes, lessons or coaching programs, Outcoach will fit. Talk to us

Made to fit

Set up the way you already run things.

There’s no template to squeeze into. Your programs, levels and billing are set up in your own words, and the automation follows.

  • Your programs

    Each program carries its own price, notice period and makeup rules.

    Red HotshotsShark SquadGrade 3 Piano

  • Your levels

    Name your levels your way and track every student’s move up.

    Blue to Red ballWhite to Black beltGrade 1 to 8

  • Your class formats

    Group classes, private lessons and semi-private sessions, side by side.

    GroupPrivateSemi-private

  • Your billing

    Invoice a whole term in minutes, or bill weekly, monthly or by package.

    Term invoicesWeeklyMembershipsPackages

  • Your progress tracking

    Goal templates for each level, so every coach teaches the same curriculum.

    Skills checklistsGradingsExam results

  • Your student details

    Rename profile fields to match your sport or subject, then search by them.

    Racquet handInstrumentSchool year
Everything included

Every feature, on every plan.

No add-ons and no feature tiers. New features ship every week or two, at no extra cost.

Scheduling and eventsA whole term’s timetable in one go, copied forward next term. Makeup classesCredits by your rules, and families book their own makeups. Online bookingBookings, trials and enquiries from your own booking page. Payments and invoicingTerm invoices in minutes, saved cards, Stripe and Xero. MembershipsWeekly or monthly billing that charges itself. Court and room hireYour courts, rooms and lanes, with no double bookings. Students and contactsEvery student, parent and coach, with their full history. MessagingChat, announcements and SMS, instead of WhatsApp groups. Goals and progressGoals, feedback and results parents see straight away. Family appFree for every family on iPhone and Android. Documents and mediaForms, photos and videos in one shared library. Outcoach AINewMark attendance, give feedback and set up classes by voice.
From our customers

Tennis, swimming, music. Same story.

Three very different businesses on what changed when they moved to Outcoach.

“It’ll reduce time on a lot of administrative tasks, like making schedule changes.”
Kane, Director, Vida Tennis10 venues, 3,000+ students
“It has completely streamlined the way we handle admin.”
Celine, Tennis Excellence4 venues, 1,500+ students, Perth
“It has certainly made us more connected to the student and the parents.”
Steve & Berna, Major Player Music SchoolRockhampton, 24 years teaching
Questions

Is Outcoach right for my business?

Still not sure? Book a demo and we’ll show you on your own classes.

What kinds of businesses use Outcoach?

Any business that runs classes, lessons or coaching programs and bills families or members for them: sports clubs and academies, swim schools, music and dance schools, martial arts, fitness studios, tutoring centres and community programs. If you mainly sell open gym access or run team competitions and fixtures, talk to us first so we can tell you honestly whether it fits.

We run terms. Others bill weekly. Does it handle both?

Yes. You can invoice a whole term per class in minutes, bill weekly or monthly with saved cards, sell packages, or run memberships, all in the same account.

Can we use our own names for programs and levels?

Yes. Programs, levels and profile fields all use your own terms, whether that’s Red Hotshots, white to black belt or Grade 1 to 8 piano.

Do families need to download anything?

Parents and students use the free Outcoach app on iPhone or Android to see schedules, progress and invoices, report absences and pay by card. There’s no training needed.

How hard is it to move from our current system?

Our team does the heavy lifting. Send us your contact list and we’ll import it, help set up your classes and train your team. Most businesses start with a small pilot before rolling out everywhere. See Getting started.

How much does it cost?

Pricing is per student, with every feature included on every plan. See Pricing for current plans and discounts.

Get started

See Outcoach running your classes.

Start a free trial, or book a demo and we’ll set it up around your timetable, levels and billing.

Start free trial Book a demo

Free contact import during your trialTraining for admins and coachesFree app for every family