Taekwondo academy management software Less admin.
More taekwondo.
Kids and adult classes, sparring, poomsae and gup gradings, all booked and paid in one app. For you, your instructors, students and parents.
Trusted by 16,100+ students, teachers and parents
Built for every way your school teaches
Running a taekwondo academy shouldn’t feel like a second job
You got into this to teach taekwondo, not to chase texts and payments.
“Master Kim is sick. Who’s taking the 4 pm tiny tigers?”
Now you’re texting 24 families, one by one.
“Whose membership payment bounced?”
Failed payments, screenshots and awkward chats on the mat.
“Ava has a cold. Can she do a makeup?”
Makeups live in your head or a notebook.
“Is Lucas ready for his blue belt?”
Grading notes live in your head, not where parents can see them.
“Sparring and poomsae are both on the main floor.”
Instructors, floors and classes fight for the same slots.
“I think I’ll take a break for a while.”
Students stop turning up after green belt. You notice too late.
Every class your dojang runs, in one place
From white belt to black belt, one system runs them all.
Kids classes
Weekly kids classes by age and belt, on a monthly membership.
Teens and adults
Teen and adult classes with fitness, poomsae and self-defence.
Sparring
Sparring classes for students who are ready, with gear checks and class caps.
Gup gradings
Colour belt and black belt gradings, with results tracked for every student.
Mix and match. One student, one profile, every format.
Everything your taekwondo academy runs on, in one place
From grouping students to keeping them coming back.
Group students by belt
Pick your green belts and turn them into a class linked to Tuesday at 4 pm. Each profile holds their gup, classes and history.
Set up your weekly timetable once
Add a class once, repeat it every week, then invite every student in the green belt group.
Message one student or the whole academy
Swap a class for a makeup when a parent says their child is sick, or send the grading notice to every family and see who has read it.
Get paid without chasing students
Memberships, grading fees, sparring gear and doboks in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every student a clear goal
“Taegeuk Il Jang from memory.” “Turning kick to head height.” Add goals from belt templates and update progress after each class. Parents see it too.
Keep training going between classes
Set small tasks after each class, like practising a poomsae at home. Students tick them off, so you know who trained.
Track gradings, poomsae and tournaments
Log grading results and tournament medals, track kicks and poomsae over time, and share instructor feedback with parents.
Spot students before they quit
See what is paid and what is owed, and the students who might leave: missed classes, failed payments, a belt that stalled.
From white belt to black belt, every step tracked
Set goals for every level and see who is ready to move up. Students follow along.
Beginners
10th to 8th gup, white to yellowIntermediate
7th to 5th gup, green to blueAdvanced
4th to 1st gup, red beltBlack belt
1st dan and aboveUse your own gup and dan system, stripes and grading syllabus.
2 students are ready for their blue belt
Poomsae signed off, 30 classes attended and good conduct. Lucas is close; his poomsae is the only gap.
| Student | Kicks | Poomsae | Classes |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 34 |
| AAarav Patel ✓ | 11/12 | 3/3 | 31 |
| LLucas Nguyen | 8/12 | 3/3 | 31 |
“Mia’s turning kick is really sharp now and her poomsae is nearly grading ready. This week: practise Taegeuk Sam Jang at home, slowly, three times.”
Instructor off sick? Sorted before the first class.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every class that instructor has today
- 2Finds a free instructor for the same class, or moves students to another
- 3Tells all 24 families by SMS and email, with the new plan
Classes, trials and gradings that book themselves
One place for students to book, pay and keep up.
Your own booking page
Families book a free trial, a membership or a grading and pay when they book.
A free app for every student
Classes, tasks, payments and messages on their phone. Free for students and parents.
Floors and instructors, sorted
Every floor and instructor on one timetable, so nothing is double-booked.
Session full? Waitlist handled
When a spot opens up, the next student in line gets offered it.
Whether you run one dojang or a group of academies
Start with one instructor and grow into a busy academy. Pay per student.
Independent instructors
You teach, you run the business
- Your own booking page for free trials and gradings
- Get paid on a saved card, with automatic reminders
- Run everything from your phone between classes
Taekwondo academies
Many instructors, floors and belts
- Assign instructors and floors to every class
- Kids, teens, adults and sparring
- Makeups and waitlists that fill gaps for you
Multi-location groups
Multiple dojangs and programs
- Memberships, automatic card payments and black belt programs
- Gradings and progress across every belt
- Multiple floors and locations in one place
All in one platform
One login for you, your instructors and students. See what’s in each plan
- Online enrolment and trials
- Memberships
- Black belt programs
- Dobok and gear sales
- Family discounts
- Card payments and invoices
- Automated reminders
- Class caps and waitlists
- Makeup classes
- SMS, email and in-app messages
- Attendance
- Floors and locations
- Poomsae practice tasks
- Goals from belt templates
- Gup gradings
- Instructor feedback
- Photos, videos and syllabus sheets
- Revenue and retention reports
- Outcoach AI assistant
- Free app for students and parents
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
Questions taekwondo academies ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your academy.
What is Outcoach?
Does it handle kids, adults and sparring classes?
How do makeup classes work?
Can I bill memberships weekly or monthly?
Can I track gups, gradings and poomsae?
What happens when an instructor is sick?
Can families book free trials online?
Can I manage instructors, floors and locations?
Do students and parents get an app?
Can I run gradings and tournaments?
Is Outcoach only for big taekwondo academies?
How much does Outcoach cost for a taekwondo academy?
How do I get started?
Spend more time in the dojang
Set up your timetable today. Your students and families will notice the difference straight away.