Outcoach for personal training
Personal training business & facility management software
Reduce admin work and grow your personal training business with scheduling, billing, and communication tools built for the fastest-growing sector in the health and fitness industry. Spend more time in the gym and less on paperwork.
Say goodbye to SMS, Gmail and spreadsheets
With 30+ time-saving features, Outcoach is built for personal training businesses to simplify and automate all the backend admin that comes with running a personal training business.
Save 5+ hours a week in admin
Automate scheduling, payments, and communication so you spend more time in the gym.
'Mobile-first' To work anytime, anywhere
Manage your entire personal training business from your phone — on or off the court.
Over 20 automated reminders & notifications
Clients and coaches never miss a session with smart automated alerts.
All-in-one personal training management
You didn't start coaching personal training to waste time on admin
From scheduling to attendance, lesson plans to messaging — manage every aspect of your classes from one integrated platform.
Schedule classes & gym sessions
A simple calendar with attendance for group training sessions, private lessons, and open gym sessions.
Track makeup sessions & credits
Allow makeup class bookings and see makeup credits next to each client’s profile — no more speadsheet tracking.
Automate payments & invoicing
Create automated bulk invoices for every client at the start of the season or term in seconds.
Online gym & class bookings
Publish your booking system on your website so clients can book training sessions, challenges, and open gym sessions online.
Messaging, SMS & announcements
Announcements, reminders, direct messaging and group chats all in one app — perfect for challenge updates and weather cancellations.
Reporting, analytics & client progress
Bespoke attendance reports, finance dashboards, retention rates, and client skill tracking to grow your personal training business.
Success story: 500-client personal training business
See how a leading personal training business with over 500 active clients uses Outcoach to simplify gym bookings, manage challenge schedules, and deliver exceptional client experiences.
Saving you time is a bare minimum — we focus on client retention
Clients track their goals, drills, and progress
Mobile app with reminders, not a clunky web portal
Community engagement leads to long-term retention
See your potential savings
Calculate how much time and money Outcoach can save your personal training business.
A world-first personal training AI assistant
- A ChatGPT that knows your personal training business — ask for court, payment, or attendance info
- AI voice-to-text that picks up on personal training terminology and coaching jargon
- Ask for lesson plans, client goals, or anything else about your personal training business
Outcoach for personal training
Everything you need to run your personal training business
Training session scheduling & gym management
Outcoach lets you easily schedule private lessons, group training sessions, round robins, challenges, and tournaments without conflicts. No more double-bookings or missed court times — the schedule is always up-to-date and accessible to coaches, clients, and facility managers.
- Track attendance for each session easily
- Send automatic reminders and SMS
- Write private coaching notes for each client
- Share match photos and drill videos
- Tailor classes for skill levels and age groups
- See monthly, weekly & daily calendar views
Contact database for your personal training business
Keep all client, member, and family contact information in one centralized database. Link clients to family profiles for easy communication and track every interaction.
- Centralized client profiles
- Family & emergency contacts
- Skill level tracking
- Communication history
Create invoices and receive online payments
Simplify fee collection with built-in invoicing and online payments. Generate invoices in a few clicks and let clients pay online — perfect for training sessions, challenges, and membership dues.
- Automated bulk invoicing
- Online payment processing
- Payment tracking & reminders
- Membership billing
Personal training business booking system
Make life easy by publishing your gyms and classes on a self-service booking portal. Clients can book training sessions, open gym sessions, and private lessons online anytime.
- Self-service booking portal
- Court availability display
- Waitlist management
- Instant confirmations
Run your personal training business from your mobile
Outcoach is a mobile-first app that has everything you need on your phone. Schedule sessions, create invoices, track progress, send SMS, share match highlights, manage client performance and more — all from your mobile!
- Full mobile management
- Real-time notifications
- On-gym attendance marking
- Instant messaging
Purpose-built
Built for personal training programs
Personal training clubs — from small coaching setups to large multi-gym facilities — can benefit from outcoach’s ability to manage client information, track session attendance, handle court bookings, and monitor client progress over time.
- Data is safely stored in the cloud with enterprise-level security
- Customized to fit your club's needs — not a one-size-fits-all
- Integrates with Stripe, Xero, Zoom and more
What our customers are saying
Find out what personal training coaches and personal training business owners say about Outcoach.
See how much revenue you're losing without automation
Student retention is cheaper than acquisition.
How many students do you coach totally?
How many classes does a student attend per month?
How much do you charge for each class for each student?
Percentage of students that did not drop-out per year
Frequently asked questions
Is Outcoach specifically designed for Personal Training?
Outcoach is built for all coaching and sports businesses, including personal training businesses, facilities, and independent coaches. The platform is fully customizable to match your personal training-specific workflows — from court bookings to challenge management.
Can I manage multiple gyms and locations?
Yes! Outcoach supports multi-gym and multi-location management. You can schedule sessions across different gyms and locations, all from one dashboard.
How does the online booking system work?
You can publish your available training sessions, open play sessions, and private lessons on a booking portal. Clients can browse, book, and pay online — reducing admin for your team.
Can clients and families access the app?
Absolutely. Once you set up your account, clients and their families get free access to the Outcoach app with personalised dashboards, schedules, and communication tools.
Do I have to pay extra for SMS and messaging?
No. All messaging features including bulk SMS, announcements, and group chats are included in every Outcoach plan at no additional cost.
Ready to take your personal training business to the next level?
Start your 30-day free trial and get started today!
No commitment, cancel anytime