Outcoach
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Online coaching management software Less admin.
More coaching.

One-on-one video sessions, group calls, coaching packages and check-ins, all booked and paid in one app. For you, your coaches and your clients.

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Trusted by 16,100+ clients, coaches and students

Built for every way you coach

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Sound familiar?

Running an online coaching business shouldn’t feel like a second job

You got into this to coach, not to chase emails and payments.

6:00 am, Tuesday

“Can you send the link again?”

Now you’re digging through emails for the right call.

End of the package

“Did Daniel renew his 10-session package?”

Invoices, payment links and awkward follow-up emails.

Missed call

“Sorry, I missed our call. Can we do tomorrow?”

Rebooking lives in your inbox.

Between sessions

“Did Sofia do what we agreed last week?”

Action items live in your notes, not where clients can see them.

Sunday, 9 pm

“Two clients just booked the same slot.”

Calendars, coaches and group calls fight for the same hours.

Week 6 of 8

“I’ll pause for now and come back later.”

Clients lose momentum between calls and drift away. You notice too late.

Outcoach handles all of it, built around how online coaches actually work.
Every way you coach

Every session you run, in one place

From the first discovery call to the last session, one system runs them all.

30, 45 or 60 min

One-on-one

One-on-one video sessions with the link in every booking.

Up to 20 people

Group calls

Group calls and cohort programs, with caps and waitlists built in.

Pay upfront

Packages

Packages of 4, 8 or 12 sessions, or a monthly plan, paid before the first call.

Between calls

Check-ins

Action items and check-ins clients tick off during the week, with notes kept for every client.

Mix and match. One client, one profile, every format.

How it works

Everything your coaching business runs on, in one place

From booking calls to keeping clients coming back.

1Set up
01 / 08

Group clients by program

Pick the clients on your 8-week program and turn them into a group linked to Thursday at 7 pm. Each profile holds their package, goals and history.

02 / 08

Schedule a whole program in one go

Add a group call once, repeat it for 8 weeks, then invite every client on the program.

2Every week
03 / 08

Message one client or the whole group

Move a call when a client is running late, or send the replay and notes to the whole group and see who has read it.

04 / 08

Get paid before the first call

Packages, monthly plans, group programs and one-off calls in one list. Send a reminder with a pay link and watch it turn to Paid.

3Client progress
05 / 08

Give every client a clear goal

“Ask for a pay rise by the end of March.” “Run 5 km without stopping.” Add goals and update progress after each session. Clients see it too.

06 / 08

Keep the work going between calls

Set small action items after each call. Clients tick them off during the week, so you know who did the work.

07 / 08

Track check-ins, goals and results

Log weekly check-ins and results, track progress over time, and share coach notes with every client.

4Grow your business
08 / 08

Spot clients before they drift

See what is paid and what is owed, and the clients who might leave: missed calls, tasks not done, a package that ran out.

Step 1 of 8Set up
Client progress

From first call to real results, every step tracked

Set goals for every stage and see who is ready for the next step. Clients follow along.

Discovery

First call and a plan
Agree three goals for the next 8 weeks

Building

Weekly calls and tasks
Finish every action item for 4 weeks

Momentum

Habits that stick
Hit the first goal on the plan

Independent

Monthly check-ins
Keep results going on their own

Use your own stages, programs or milestones.

Ready for the next step?

2 clients are ready for monthly check-ins

Goals met, action items done and no missed calls. Lucas is close; his last goal is the only gap.

ClientGoalsTasksCalls
MMia Chen ✓12/123/38/8
AAarav Patel ✓11/123/37/8
LLucas Nguyen8/123/37/8
✓ Mia and Aarav moved to monthly check-insNew goal added for Lucas
What clients see
DDaryl Parker · Coach notes · 8-week program

“Mia did every task this week and her plan is nearly done. Before our next call: write down three wins and one thing that got in the way.”

Shared with MiaNext focus: weekly review
Finish every action item for 4 weeks✓ Achieved
Tasks done 4 → 9Up this month
Outcoach AI

Coach off sick? Sorted before the first call.

Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.

  • 1Finds every session that coach has today
  • 2Finds a free coach, or moves each client to a new time
  • 3Tells all 7 clients by SMS and email, with the new time
“Which clients have 1 session left in their package?”“Chase unpaid packages”“Who hasn’t done their tasks this week?”
Bookings and clients

Calls, packages and programs that book themselves

One place for clients to book, pay and keep up.

Your own booking page

Clients book a discovery call, a package or a group program and pay when they book.

Discovery callsOne-on-oneGroup callsPackagesGroup programsPay at booking
Outcoach booking page asking students to choose their booking type

A free app for every client

Sessions, video links, tasks, payments and messages on their phone. Free for clients.

Outcoach client app showing the schedule, upcoming sessions and payments

Coaches and calls, sorted

Every coach’s sessions on one timetable, so nothing is double-booked.

Group full? Waitlist handled

When a spot opens up, the next client in line gets offered it.

Who it’s for

Whether you coach a few clients or run a team of coaches

Start on your own and grow into a team. Pay per client.

Solo coaches

You coach, you run the business

  • Your own booking page for discovery calls and packages
  • Get paid by card, with automatic reminders
  • Run everything from your phone between calls

Coaching businesses

Many coaches, clients and programs

  • Assign coaches to every session
  • One-on-one, groups and packages
  • Makeups and waitlists that fill gaps for you

Online academies

Many programs and cohorts

  • Packages, monthly plans and program fees
  • Goals and progress for every client
  • Clients anywhere, in one place

All in one platform

One login for you, your coaches and clients. See what’s in each plan

  • Online booking and discovery calls
  • Packages
  • Monthly plans
  • Group programs
  • Bundle discounts
  • Card payments and invoices
  • Automated reminders
  • Waitlists
  • Rescheduled sessions
  • SMS, email and in-app messages
  • Attendance
  • Video links
  • Action items
  • Goals and milestones
  • Check-ins
  • Coach notes
  • Files, videos and worksheets
  • Revenue and retention reports
  • Outcoach AI assistant
  • Free app for clients
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
SSteve and BernaOwners, Major Player Music School
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
CCelineOwner, Tennis Excellence
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
KKaneDirector, Vida Tennis
From$0.70 per student / month

Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.

See pricing
FAQ

Questions online coaches ask us

Can’t see yours? Talk to our team and we’ll show you how it fits your business.

What is Outcoach?
Outcoach is online coaching software for solo coaches, coaching businesses and online academies. It runs one-on-one video sessions, group calls, packages and check-ins, with online booking, video links, payments, messaging and client progress in one app, from $0.70 per client a month.
Does it handle one-on-one sessions and group calls?
Yes. Run 30, 45 or 60-minute video sessions, group calls and cohort programs side by side. Each client keeps one profile with their package, goals and payments.
Can clients reschedule a missed call?
Yes. When a client gives notice, they get a credit and book a new time from your open slots in the app. You set how many reschedules each package allows.
Can I sell packages and monthly plans?
Yes. Sell packages of sessions, set up monthly plans, charge for group programs, and take payment when a client books. When a package runs low or a payment is overdue, clients get a reminder with a pay link.
Can I track goals, tasks and check-ins?
Yes. Set goals for every client, add action items after each call, log weekly check-ins, and keep coach notes in one place. Clients see their progress in the app.
What happens when a coach is sick?
Move sessions to a cover coach, or cancel and issue makeup credits. Tell every family at once by SMS and email. Outcoach AI can find the affected sessions and do all of this for you from one request.
Can clients book a discovery call online?
Yes. Publish discovery calls, packages and group programs on your own booking page. Clients pick a time that suits them, and you can turn a discovery call into a package in a click.
Can I manage a team of coaches?
Yes. Assign coaches to every session, see each coach’s calendar on one timetable, and give each coach their own login, so no one is double-booked.
Do clients get an app?
Yes, and it’s free for them. Clients can see sessions and video links, rebook, pay, tick off action items and read messages from their phone.
How do clients join video sessions?
Add your video link to the session, and clients find it in their booking and in the app, so no one has to hunt for it.
Is Outcoach only for big coaching businesses?
No. It works for a solo coach with a few clients, a coaching business with a team, and online academies running many programs. You pay per client, so the cost grows with your business.
How much does Outcoach cost for an online coach?
Plans start from $0.70 per client per month billed yearly, or $0.99 paid monthly. There are no setup costs or hidden fees, and you can cancel anytime.
How do I get started?
Start a free trial and set up your first session in minutes, or book a demo and we’ll walk you through it for your business.
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Ready when you are

Spend more time coaching

Set up your first session today. Your clients will notice the difference straight away.

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