Meditation class management software Less admin.
More stillness.
Drop-in classes, 8-week courses, day retreats and sound baths, all booked and paid in one app. For you, your teachers and members.
Trusted by 16,100+ students, teachers and parents
Built for every way your studio teaches
Running a meditation studio shouldn’t feel like a second job
You got into this to teach meditation, not to chase texts and payments.
“Anna’s sick. Who’s leading the 7 pm course?”
Now you’re texting 16 members, one by one.
“Who paid for the course, and who’s still deciding?”
Bank transfers, cash in an envelope and awkward chats at the door.
“I missed week 3. Can I catch up?”
Catch-ups live in your head and your inbox.
“Am I doing this right?”
Check-ins happen in the doorway, not where members can see them later.
“The day retreat and the sound bath are both in the main room.”
Teachers, rooms and retreats fight for the same slots.
“I loved it. I’ll keep going on my own.”
Members finish a course and slowly stop coming. You notice too late.
Every class your studio runs, in one place
From a first drop-in to a silent retreat, one system runs them all.
Drop-in classes
Guided drop-in classes on memberships or class passes, with caps for the room.
Courses
Courses that people enrol in once, with weekly notes and catch-ups built in.
Retreats
Retreats with their own price, cap and joining details for everyone booked.
Sound baths and workshops
Sound baths, breathwork and workshops that people book and pay for online.
Mix and match. One member, one profile, every format.
Everything your meditation studio runs on, in one place
From booking classes to keeping members coming back.
Group members by course
Pick the people on your Wednesday course and turn them into a class linked to 7 pm. Each profile holds their course, classes and history.
Schedule a whole course in one go
Add a class once, repeat it for 8 weeks, then invite everyone enrolled in the course.
Message one member or the whole studio
Book a catch-up when a member misses a week, or send the retreat details to everyone going and see who has read them.
Get paid without chasing members
Courses, memberships, class passes and retreats in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every member a clear goal
“Sit for 20 minutes each morning.” “Finish the 8-week course.” Add goals from templates and update progress after class. Members see it too.
Keep the habit going between classes
Set small tasks after class, like a body scan before bed. Members tick them off at home, so you know who kept it up.
Track courses, retreats and daily sits
Log course attendance and retreat bookings, track daily sits over time, and share teacher feedback with members.
Spot members before they quit
See what is paid and what is owed, and the members who might leave: classes missed, a pass that ran out, a course that ended with no next step.
From a first sit to leading a group, every step tracked
Set goals for every stage and see who is ready for the next course. Members follow along.
First steps
Drop-ins and a beginners courseRegular
Weekly classesDeepening
Courses and day retreatsTeaching
Leading othersUse your own course structure and milestones.
2 members are ready to move on
Beginners course done, 7 of 8 weeks attended and a daily sit. Lucas is close; the daily sit is the only gap.
| Member | Course | Daily sit | Weeks |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 8/8 |
| AAarav Patel ✓ | 11/12 | 3/3 | 7/8 |
| LLucas Nguyen | 8/12 | 3/3 | 7/8 |
“Mia is settling much faster now and her morning sit is nearly every day. This week: a 10-minute body scan before bed, four nights.”
Teacher off sick? Sorted before the first class.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every class that teacher has today
- 2Finds a free teacher for the same class, or books a catch-up
- 3Tells all 16 members by SMS and email, with the new plan
Classes, courses and retreats that book themselves
One place for members to book, pay and keep up.
Your own booking page
People book a drop-in, a course or a retreat and pay when they book.
A free app for every member
Classes, tasks, payments and messages on their phone. Free for members.
Rooms and teachers, sorted
Every room and teacher on one timetable, so nothing is double-booked.
Session full? Waitlist handled
When a spot opens up, the next member in line gets offered it.
Whether you teach in a hired room or run a full meditation centre
Start with one teacher and grow into a busy studio. Pay per member.
Independent teachers
You teach, you run the business
- Your own booking page for drop-ins and courses
- Get paid on a saved card, with automatic reminders
- Run everything from your phone between classes
Meditation studios
Many teachers, rooms and courses
- Assign teachers and rooms to every class
- Drop-ins, courses and sound baths
- Catch-ups and waitlists that fill gaps for you
Centres and retreats
Multiple rooms and venues
- Memberships, courses and retreat bookings
- Attendance across every course
- Multiple rooms and venues in one place
All in one platform
One login for you, your teachers and members. See what’s in each plan
- Online booking and courses
- Memberships
- Course fees
- Retreat bookings
- Class passes
- Card payments and invoices
- Automated reminders
- Room caps and waitlists
- Catch-up classes
- SMS, email and in-app messages
- Attendance
- Rooms and venues
- Daily sit tasks
- Goals from templates
- Sound baths and workshops
- Teacher feedback
- Photos, videos and course notes
- Revenue and retention reports
- Outcoach AI assistant
- Free app for members
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
Questions meditation studios ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your studio.
What is Outcoach?
Does it handle drop-ins and courses?
What if a member misses a week of a course?
Can I sell courses, memberships and passes?
Can I track course attendance and home practice?
What happens when a teacher is sick?
Can people book a first class online?
Can I manage teachers and rooms?
Do members get an app?
Can I run retreats and sound baths?
Is Outcoach only for big meditation studios?
How much does Outcoach cost for a meditation studio?
How do I get started?
Spend more time in stillness
Set up your timetable today. Your members will notice the difference straight away.