Athletics club management software Less admin.
More finish lines.
Registrations, training nights, age groups, comp days and results, all in one app. For your committee, your coaches, your athletes and their families.
A whole season of admin, run by volunteers
Most athletics clubs run on a handful of committee members and a lot of goodwill.
“Is this the right form?”
300 families, paper forms and bank transfers to match.
“Which group is Mia in?”
Age groups, coaches and training nights live in three spreadsheets.
“What time is the 100 m?”
The same question, from 60 parents, by text.
“Has the Lee family paid yet?”
The treasurer chases fees one family at a time.
“What were Zoe’s times this year?”
Results sit in a results sheet nobody can find.
“Are they coming back?”
Next season’s registration lands in a busy inbox.
From Tots to masters, every lane in one place
Set up your age groups once. Coaches, ratios, training nights and events follow.
Tots U6–U8
Fun runs, jumps and throws with a parent helper per group.
Juniors U9–U12
The full event program, rotating through run, jump and throw each month.
Youth U13–U17
Event groups and a squad pathway for athletes who want more.
Seniors and masters Open
Training groups for adults, from returning runners to masters champions.
One athlete, one profile, from their first season to their last.
Run the whole season from one place
Six jobs your committee can stop doing by hand.
Registrations that pay themselves
Families register every athlete in one go, accept your policies, upload medical notes and pay, in full or on a plan.
Age groups, coaches and ratios
Put every athlete in the right group, with coaches and parent helpers on every training night.
Comp days without 60 texts
Collect comp entries, then tell each age group where to be and when, and see who has read it.
Results and PBs, logged
Record comp results and PBs for every athlete. Families see them in the app the same day.
Fees, plans and reminders
Season fees, payment plans, family caps and comp entries in one list. Reminders go out with a pay link, so the treasurer doesn’t chase.
Keep them for next season
See athletes going quiet, and open next season’s registration with every family’s details already filled in.
Lightning on the radar? Training called off in one message.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every group training at the track tonight
- 2Cancels the sessions and adds a catch-up night
- 3Tells every family by SMS and email, before they leave home
Done. Here’s what changed:
Every result and PB, for every athlete
Not every athlete wins. Every athlete can run a PB. Show them, and their families, every one.
9 athletes set a PB at Saturday’s comp
Shared with families straight after the comp, with a shout-out at Tuesday training.
| Athlete | Event | New PB | Start of season | Change |
|---|---|---|---|---|
| EElla Morris | 100 m | 14.62 s | 15.80 s | −1.18 s |
| ZZoe Lee | Long jump | 3.84 m | 3.41 m | +43 cm |
| AArjun Patel | 800 m | 2:41.3 | 2:55.0 | −13.7 s |
| MMia Novak | Shot put | 7.90 m | 6.85 m | +1.05 m |
FREE PDFKeep them running
How to turn first-season athletes into members who stay for years, and the 8 habits that keep families registering. Works with any software, or none.
- The 6 moments athletes drift away, and what to do at each
- A ready-made goal bank for every age group, Tots to seniors
- 6 copy-and-send messages, a scorecard and a 30-day plan
Free 12-page PDF, sent straight to your inbox.
Sorry, that didn’t send. Please try again or email support@outcoach.io.
It’s on its way to your inbox.Can’t wait? Grab it now.
Download the playbook
Everything parents ask, answered in their pocket
A free app for every athlete and parent, so the committee stops being the help desk.
Training and comps
Their age group, training nights, comp entries and start times.
Results and PBs
Every result and PB, and notes from their coach.
Fees and plans
Pay the season fee in full or on a plan, and see what’s due.
Messages
Club news, weather calls and comp-day details, all in one place.
From volunteer-run clubs to multi-venue centres
Start with one season and grow. Pay per athlete.
Coaches and small groups
You coach, you run the group
- Your own registration page
- Get paid by card, with automatic reminders
- Results and PBs from your phone at the track
Athletics clubs
Age groups, comps and volunteers
- Season registration with family caps
- Coaches and parent helpers on every group
- Comp entries and results in one place
Centres and regions
Several venues and programs
- Multiple tracks and locations
- Squads, camps and school programs
- Revenue and retention reports
All in one platform
One login for you, your coaches and families. See what’s in each plan
- Season registration
- Family caps
- Payment plans
- Early-bird pricing
- Card payments and invoices
- Automated reminders
- Age groups
- Coaches and helpers
- Training nights
- Squads
- Comp entries
- Results and PBs
- Goals from athletics templates
- Home tasks
- SMS, email and in-app messages
- Attendance
- Medical notes and documents
- Revenue and retention reports
- Outcoach AI assistant
- Free app for athletes and parents
We run a club with hundreds of athletes. Outcoach simplified our whole operation, from registrations to billing to communication.
“Managing our training groups used to take hours of admin. Now scheduling and payments are automated, so I can focus on coaching.”
“I love checking the app for my son’s training nights, comp times and messages from his coach. Everything is in one place.”
What would Outcoach cost you?
Admin, scheduling and payments
Adds messaging, makeups, goals and the free family app
Adds the booking system and custom reports
No setup costs, no hidden fees. Cancel anytime. Pay only for active athletes.
Compare plans
FREE PDFPrice it right
Set season fees, training, squads and comp prices so every night at the track pays, and stop the treasurer chasing unpaid fees.
- A simple worksheet to find your true cost per training night
- How to price registration, training, squads and comps
- 5 copy-ready policies for refunds, injuries, weather and more
Free 9-page PDF, sent straight to your inbox.
Sorry, that didn’t send. Please try again or email support@outcoach.io.
It’s on its way to your inbox.Can’t wait? Grab it now.
Download the kitQuestions athletics clubs ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your club.
What is Outcoach?
Can families register online?
Can I set family caps and sibling discounts?
Does it handle age groups and coaches?
Can I manage comp entries?
Can I track results and PBs?
What happens when training is cancelled?
Is it easy for volunteers to use?
Do athletes and parents get an app?
How much does Outcoach cost for an athletics club?
How do I get started?
Spend more time at the track
Open your first season’s registration today. Your families and volunteers will notice the difference straight away.