Just ask.
It’s done.
Tell Outcoach AI what you need, the way you’d text a colleague. It takes the roll, moves classes, chases fees, writes feedback and tells every family. Then it shows you exactly what changed.
Tap a request to see what Outcoach AI does with it.
Most software gives you more buttons. This one does the job.
Outcoach AI doesn’t just answer questions or point you to a menu. It does the work inside Outcoach, from start to finish.
- Open the timetable and find Thursday’s class
- Cancel it
- Pull the list of who’s booked in
- Copy every parent’s number into your phone
- Write the message, then send it
- Give each student a makeup credit, one by one
- Answer the replies for the rest of the night
Seven jobs, three screens and most of your evening.
Cancel Thursday’s Pilates, give everyone a makeup credit and let them know.
- Class taken off the timetable
- Makeup credits issued to every booked student
- Every family told by SMS and email
- A clear list of everything that changed
Ask it anything. Hand it anything. It keeps an eye on the rest.
Ask
Get straight answers from your own data. No reports to build, no spreadsheets to search.
Do
Give it the job and it does every step: the booking, the invoice, the message and the follow-up.
Spot
You don’t even have to ask. It flags the students who are drifting before they leave, so you can step in while it still counts.
Meet the team that runs your admin while you coach.
Outcoach AI does what you ask. AI employees don’t wait to be asked. Each one owns a part of the job and works through it every day. You decide what they do.
Maya
Class AdministratorAvailable to set up“You focus on the people. I’ll keep an eye on the details.”
Maya watches every class on your timetable and keeps everyone in the loop, so nothing slips while you’re on court.
- Keeps an eye on every class, every day
- Tells students and parents the moment a class changes
- Reminds coaches to mark attendance
- Chases unpaid fees, politely, so you don’t have to
- Checked today’s 14 classes. Everything’s on track.
- Told 12 families Saturday’s squad has moved to Court 4.
- Reminded Coach Sam to mark the Junior Squad roll.
- Sent friendly reminders for 5 overdue invoices. 2 paid
Viktor
Social Media ManagerAvailable to set up“Your club has good news every week. I’ll help you share it.”
Viktor keeps your Facebook and Instagram busy with what’s happening at your club, and fills your next classes while he’s at it.
- Posts to Facebook and Instagram for you
- Shares wins, events and news so your community knows what’s on
- Promotes upcoming classes with spots left
- Never posts without your OK
- Drafted a post for the holiday camp and sent it to you. Approved
- Posted it to Facebook and Instagram.
- Promoted the last 3 spots in Thursday’s adult clinic. Full
- Celebrated the U12s’ tournament win with the club.
Pick who you need
Choose Maya, Viktor or both. No interviews, no rosters, no training days.
Tell them how you work
Choose what each one looks after for your business. Change it any time.
Get back to coaching
They get on with it every day, and you can see everything they’ve done.
If you can do it in Outcoach, you can ask for it.
Outcoach AI sits in every section, from the timetable to the invoices. It knows your students, classes, coaches and families, so you never have to explain who’s who.
Scheduling
Build, change and check your timetable without opening the calendar.
Attendance
Take the roll in one line and see patterns before they become problems.
Bookings and enrolment
Enrol students, check spots and fill gaps from your waitlist.
Makeup classes
Hand out credits and book makeups without the back-and-forth.
Payments and invoices
Bill a whole program and chase what’s owed, without the awkward chats.
Memberships
Keep track of plans and renewals, and spot members who’ve gone quiet.
Courts and rooms
Check what’s free and book it, without double-booking anyone.
Messaging
Write and send to one parent or every family, by SMS, email or in the app.
Goals and progress
Set goals, write feedback and see who’s ready to move up.
Students and families
Find anyone’s full history and keep records tidy in seconds.
Documents and media
Get the right file to the right families without digging for it.
Reports and insights
Ask how the business is going and get an answer, not a dashboard to decode.
The bad days, sorted before they start.
One request turns into every step a good office manager would take. Pick your kind of business.
Rain at 3 pm? Sorted before the first drop.
No more texting 26 families one by one. Outcoach AI checks the weather, moves what it can indoors, issues makeup credits for the rest and tells everyone.
Outcoach for tennis clubs- 1Checks the forecast and finds today’s outdoor classes
- 2Moves them to free indoor courts, or cancels and issues makeup credits
- 3Tells all 26 families by SMS and email, in one go
Wind at 4 pm? Sorted before the first gust.
Open play, clinics and round robins all move in one go, and any gaps get filled from the waitlist so your courts don’t sit empty.
Outcoach for pickleball clubs- 1Checks the forecast and finds today’s outdoor sessions
- 2Moves them to free indoor courts, or to another day
- 3Tells all 42 players by SMS and email, then fills gaps from the waitlist
Teacher off sick? Sorted before the first lesson.
Outcoach AI finds every lesson that teacher has, finds cover for the same instrument or books makeups, and sends each family the new plan.
Outcoach for music schools- 1Finds every lesson Elena has today
- 2Finds a free teacher for the same instrument, or books a makeup
- 3Tells all 8 families by SMS and email, with the new plan
A whole term of invoices? Sent before your coffee’s cold.
Swim school, dance studio, martial arts or tutoring, it works the same way. Bill every family in a program with one request, and chase anyone who’s late.
Find your type of business- 1Finds every student enrolled in Junior Squad this term
- 2Creates an invoice for each family, with any sibling discounts
- 3Sends every invoice with a pay link, so payments come straight in
Say it on court. It’s written up before you’re off it.
Coaches don’t have time to type between lessons. Tap the mic, say what happened and Outcoach AI turns it into tidy feedback, updates goals and shares it with parents.
- Voice works anywhere in the app, on web and mobile
- Rambling notes become clear, structured feedback
- Parents see progress after every session, not just at term’s end
- Families who see progress stay longer
“Mia was great today, way calmer in the rallies, backhand’s much better. Still rushing the second serve, so let’s work on that, and her split-step timing…”
- Going well
- Calm in the rallies. Backhand is much more consistent.
- Next focus
- A slower, deeper second serve, and split-step timing.
Clever enough to do the work. Clear enough to trust.
Shows you every change
After each job you get a clear list of what it did: who was messaged, what moved, what was billed.
Knows your business
It works from your real students, classes, levels and families, so answers are about your business, not a guess.
Wherever you are
The same assistant on web and in the mobile app, so coaches can use it on court, poolside or between lessons.
Ready from day one
Outcoach AI is already in every section. No prompts to learn, no extra tools to connect.
Less time on admin. More time doing what you’re good at.
back every week, once scheduling, invoicing and reminders run themselves.
better retention, by spotting who’s drifting before they leave.
progress and feedback parents can see after every session, not just at term’s end.
Overdue fees are followed up for you, so the money you’ve earned comes in without the awkward chats.
“We used to lose hours on WhatsApp sorting out class changes. Now Outcoach handles it, and our instructors get to spend their time teaching instead of on admin.”
Freeguide
Hand over the admin.
The coaching business guide to AI. Find out which jobs to hand over first, the guardrails to set, and how to get your evenings back in 30 days.
- A worksheet to find out how many hours admin really costs you
- What to hand to AI, what to keep, and the first 5 jobs to start with
- 30 prompts to copy for classes, fees, families and feedback
- 6 guardrails, a 30-day plan and a scorecard to prove it’s working
Free 11-page PDF, sent straight to your inbox. No spam.
Questions coaches ask about Outcoach AI
Can’t see yours? Ask our team and a real person will reply.
What is Outcoach AI?
Outcoach AI is an assistant built into every part of Outcoach, the class management software for coaching businesses. You ask a question or give it a job in plain English, and it answers from your data or does the work for you: scheduling, attendance, bookings, makeups, invoices, messages, goals and feedback.
What are AI employees?
AI employees are part of Outcoach AI. Each one looks after a whole area of work every day, without you having to ask. Maya, the Class Administrator, watches your classes, tells families about changes, reminds coaches to mark attendance and chases unpaid fees. Viktor, the Social Media Manager, posts your news and upcoming classes to Facebook and Instagram. Two more are on the way.
Will Viktor post without my approval?
No. Viktor never posts without you. He drafts each post and sends it to you first, and it only goes up on Facebook or Instagram once you’re happy with it.
Does it just answer questions, or does it actually do things?
Both. Ask “Who hasn’t paid this term?” and you get the answer. Say “Chase every overdue invoice” and the reminders go out. After each job it shows you exactly what changed.
Which parts of Outcoach can it work with?
All of them. The assistant sits in every section, including scheduling, attendance, bookings and enrolment, makeup classes, payments and invoices, memberships, court and room hire, messaging, goals and progress, student profiles, documents and reports.
Do my coaches need to be tech-savvy?
No. If they can send a text, they can use Outcoach AI. They can type a request or just say it out loud, and there are no special commands to learn.
Can coaches use it on their phone?
Yes. Outcoach AI works the same on web and in the Outcoach mobile app for iOS and Android, so coaches can take the roll, log feedback or message parents from court, poolside or the studio.
Will the feedback and messages sound generic?
No. It writes from what actually happened: your notes, the student’s goals and their history. So feedback is about that student and that session, not a template.
How quickly can my team start using it?
Straight away. Outcoach AI is already built in, so once your classes and students are in Outcoach, there’s nothing extra to set up. Getting your business into Outcoach takes about five minutes.
Is my students’ data safe?
Outcoach AI works inside your Outcoach account, using the same data and access your team already has.
Hand over the admin. Get back to coaching.
Start a free trial and ask Outcoach AI your first question today. Your team will feel the difference this week.