Gymnastics club management software Less admin.
More cartwheels.
Recreational classes, Kindergym, squads, meets and holiday programs, all booked and paid in one app. For you, your coaches, gymnasts and parents.
Trusted by 16,100+ gymnasts, coaches and parents
Built for every program your club runs
Running a gymnastics club shouldn’t feel like a second job
You got into this to coach, not to chase texts and payments.
“Mia hurt her wrist. Can she still come?”
Now you’re working out a safe plan by text.
“Who still hasn’t paid the squad fee?”
Meet entries are due and half the fees are missing.
“How many coaches do we need on floor?”
Ratios, areas and coaches live in a spreadsheet.
“Is Aisha ready for Level 3?”
Skill sign-offs live on paper, not where parents can see them.
“Sam’s off sick. Who’s covering Kindergym?”
Now you’re texting 30 families, one by one.
“Where did Jack go?”
Gymnasts drift away after an injury, and you notice too late.
Every program your club runs, in one place
From Kindergym to the competitive squad, one system runs them all.
Recreational classes
Weekly classes by level with safe coach ratios, billed by the term.
Kindergym
Parent-and-child and preschool classes, with makeups and waitlists built in.
Competitive squads
Squad training on beam, bars, floor and vault, with monthly fees and meet entries.
Meets and competitions
Meet entries, results and club displays, tracked for every gymnast.
Mix and match. One gymnast, one profile, every format.
Everything your gymnastics club runs on, in one place
From grouping gymnasts to keeping them coming back.
Group gymnasts by level
Pick your Level 2 gymnasts and turn them into a Level 3 Prep group linked to Tuesday at 4 pm. Each profile holds their level, classes and history.
Schedule a whole term in one go
Add a class once, set the area, coach and 1:8 ratio, repeat it for 10 weeks, then invite gymnasts from Level 2.
Message one parent or every family
Reply to an injury note with a safe plan, or remind every family about hair ties and skills testing and see who has read it.
Get paid without awkward chats at pick-up
Term fees, squad fees, meet entries, leotards and birthday parties in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every gymnast a clear goal
“Cartwheel along the beam line.” “Pullover on bars without a spot.” Add goals from gymnastics templates and update progress after each class. Parents see it too.
Keep conditioning going at home
Set handstand holds, hollow body holds and splits stretches. Gymnasts tick them off at home.
Track meets and skill sign-offs
Log meet results, track floor, beam and bars sign-offs over time, and share coach feedback with parents.
Spot gymnasts before they quit
See what is paid and what is owed, and the gymnasts who might leave: missed classes, not back after an injury, waiting too long for the next level.
From Kindergym to the competitive squad, every skill tracked
Set goals for every level and see who is ready to move up. Gymnasts follow along.
Kindergym
Ages 2–5, movement basicsLevels 1–2
Rolls, cartwheels and hangsLevels 3–4
Kips, walkovers and beamSquad
Meets and competitionsTrack levels for any national program, or use your own club levels.
2 gymnasts have every Level 3 skill signed off
12 of 12 skills, 90%+ attendance and a coach sign-off. Lucas is close; three bar skills are the only gap.
| Gymnast | Skills | Attend. | Coach |
|---|---|---|---|
| AAisha Bello ✓ | 12/12 | 95% | Signed |
| MMia Chen ✓ | 12/12 | 92% | Signed |
| LLucas Nguyen | 9/12 | 88% | Pending |
“Mia stayed steady on beam and stuck her landing. Next: a tighter body shape in her cartwheel and a stronger pullover on bars.”
FREE PDFKeep them tumbling
How to turn trial classes into gymnasts who stay for years, and the 8 habits that keep them enrolled. Works with any software, or none.
- The 6 moments gymnasts drift away, and what to do at each
- A ready-made skill bank for every level, Kindergym to squad
- 6 copy-and-send messages, a scorecard and a 30-day plan
Free 12-page PDF, sent straight to your inbox.
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Download the playbookCoach off sick? Every class covered, ratios kept.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every class that coach has today
- 2Covers each class with a free coach, keeping safe ratios, or moves it to another day
- 3Tells all 32 families by SMS and email, with the new plan
Classes, trials and parties that book themselves
One place for gymnasts to book, pay and keep up.
Your own booking page
Families book a trial, a term, a holiday program or a party and pay when they book.
A free app for every gymnast
Classes, skills, conditioning tasks, payments and messages on their phone. Free for gymnasts and parents.
Areas and coaches, sorted
Floor, beam, bars and vault on one timetable, with safe coach ratios.
Session full? Waitlist handled
When a spot opens up, the next gymnast in line gets offered it.
Whether you run one gym or a multi-gym centre
Start with one program and grow into a busy club. Pay per gymnast.
Coaches and small clubs
You coach, you run the club
- Your own booking page for trials and classes
- Get paid by card, with automatic reminders
- Run everything from your phone between classes
Gymnastics clubs
Recreational, Kindergym and squads
- Assign coaches and areas to every class
- Safe coach ratios on every class
- Makeups and waitlists that fill gaps for you
Multi-gym centres
Multiple gyms and programs
- Term billing, squad fees and meet entries
- Skill sign-offs across every level
- Multiple gyms and locations in one place
All in one platform
One login for you, your coaches and gymnasts. See what’s in each plan
- Online enrolment and trials
- Term billing
- Squad fees
- Meet entries
- Sibling discounts
- Card payments and invoices
- Automated reminders
- Waitlists
- Makeup classes
- SMS, email and in-app messages
- Attendance
- Areas and coach ratios
- Conditioning tasks
- Goals from gymnastics templates
- Skill sign-offs
- Meet results
- Medical forms and documents
- Revenue and retention reports
- Outcoach AI assistant
- Free app for gymnasts and parents
We run three gyms and hundreds of gymnasts. Outcoach simplified our whole operation, from bookings to billing to communication.
“Managing our gymnastics classes used to take hours of admin. Now scheduling and payments are automated, so I can focus on coaching.”
“I love checking the app for my daughter’s classes, skill sign-offs and messages from her coach. Everything is in one place.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
FREE PDFPrice it right
Price recreational classes, Kindergym, squads and parties so every hour on the floor pays, and stop chasing squad fees and missed classes.
- A simple worksheet to find your true cost per class hour
- How to price recreational classes, Kindergym, squads and parties
- 5 copy-ready policies for makeups, injuries, notice and more
Free 9-page PDF, sent straight to your inbox.
Sorry, that didn’t send. Please try again or email support@outcoach.io.
It’s on its way to your inbox.Can’t wait? Grab it now.
Download the kitQuestions gymnastics clubs ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your club.
What is Outcoach?
Does it handle classes by level and age?
Can I set coach ratios and areas?
Can I track skill sign-offs?
How do makeup classes work?
How do you handle injuries?
Can I bill by the term and add squad fees?
Can families book trials, holiday programs and parties?
What happens when a coach is sick?
Do gymnasts and parents get an app?
Is Outcoach only for big clubs?
How much does Outcoach cost for a gymnastics club?
How do I get started?
Spend more time on the floor
Set up your first class today. Your gymnasts and families will notice the difference straight away.