STEM academy management software Less admin.
More curiosity.
Science, maths and engineering classes, holiday programs, school workshops and competition teams, all booked and paid in one app. For you, your teachers, students and parents.
Trusted by 16,100+ students, teachers and parents
Built for every way your academy teaches
Running a STEM academy shouldn’t feel like a second job
You got into this to get kids excited about science, not to chase texts and payments.
“Nina’s sick. Who’s running her 4 pm chemistry lab?”
Now you’re texting 16 families, one by one.
“Who still hasn’t paid term fees?”
Bank transfers, screenshots and awkward chats at pick-up.
“Ava has a cold. Can she do a makeup?”
Makeups live in your head or a notebook.
“Is Lucas’s project ready for judging?”
Project notes live in your head, not where parents can see them.
“The lab is double-booked again.”
Teachers, the lab and school workshops fight for the same slots.
“We’ll try something else next term.”
Students lose interest and drift away. You notice too late.
Every class your academy runs, in one place
From first experiments to competition day, one system runs them all.
Weekly classes
Weekly science, maths and engineering classes by age, billed by the term.
Holiday programs
Themed day programs, from rockets to bridges, that families book and pay for online.
School workshops
Workshops you run at schools, on the same timetable as your own classes.
Competitions
Olympiad, science fair and engineering challenge teams, with results tracked for every student.
Mix and match. One student, one profile, every format.
Everything your STEM academy runs on, in one place
From grouping students to keeping them coming back.
Group students by age
Pick your 8 to 10 year olds and turn them into a class linked to Tuesday at 4 pm. Each profile holds their age group, classes and history.
Schedule a whole term in one go
Add a class once, repeat it for 10 weeks, then invite every student in the 8 to 10 group.
Message one parent or every family
Swap a class for a makeup when a parent says their child is sick, or send the science fair details to every family and see who has read it.
Get paid without awkward chats at pick-up
Term fees, holiday programs, lab kits and competition entries in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every student a clear goal
“Explain why the volcano fizzes.” “Build a bridge that holds 2 kg.” Add goals from STEM templates and update progress after each class. Parents see it too.
Keep them curious between classes
Set small at-home experiments and maths puzzles after each class. Students tick them off, so you know who tried them.
Track projects, skills and competitions
Log experiments, projects and competition results, track skills over time, and share teacher feedback with parents.
Spot students before they quit
See what is paid and what is owed, and the students who might leave: missed classes, tasks not done, a term that ran out.
From first experiment to competition team, every step tracked
Set goals for every level and see who is ready to move up. Students follow along.
Explorers
Ages 5 to 7, hands-on scienceInvestigators
Ages 8 to 10, experimentsEngineers
Ages 11 to 14, design and buildCompetition
Fairs, olympiads and challengesUse your own levels, by age, subject or skill.
2 students are ready for judging
Experiment done, results written up and regular attendance. Lucas is close; his poster is the only gap.
| Student | Experiment | Write-up | Attendance |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 100% |
| AAarav Patel ✓ | 11/12 | 3/3 | 95% |
| LLucas Nguyen | 8/12 | 3/3 | 95% |
“Mia’s fair test was really careful and her results table is nearly ready for the fair. This week: write the conclusion and add one photo of each step.”
Teacher off sick? Sorted before the first class.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every class that teacher has today
- 2Finds a free teacher for the same class, or books a makeup
- 3Tells all 16 families by SMS and email, with the new plan
Classes, trials and holiday programs that book themselves
One place for students to book, pay and keep up.
Your own booking page
Families book a trial, a term or a holiday program and pay when they book.
A free app for every student
Classes, tasks, payments and messages on their phone. Free for students and parents.
The lab and teachers, sorted
Every room, the lab and every teacher on one timetable, so nothing is double-booked.
Class full? Waitlist handled
When a spot opens up, the next student in line gets offered it.
Whether you run a few classes or a busy STEM academy
Start with one teacher and grow into a busy academy. Pay per student.
Independent teachers
You teach, you run the business
- Your own booking page for trials and holiday programs
- Get paid by card, with automatic reminders
- Run everything from your phone between classs
STEM academies
Many teachers, rooms and programs
- Assign teachers and rooms to every class
- Classes, holiday programs and workshops
- Makeups and waitlists that fill gaps for you
Franchises and education groups
Multiple locations and programs
- Term billing, plans and program fees
- Projects and progress across every age group
- Multiple labs and locations in one place
All in one platform
One login for you, your teachers and students. See what’s in each plan
- Online enrolment and trials
- Term billing
- Class packs
- Lab kit fees
- Sibling discounts
- Card payments and invoices
- Automated reminders
- Waitlists
- Makeup classs
- SMS, email and in-app messages
- Attendance
- Labs and locations
- At-home experiments
- Goals from STEM templates
- Competitions
- Teacher feedback
- Photos, videos and project write-ups
- Revenue and retention reports
- Outcoach AI assistant
- Free app for students and parents
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
Questions STEM academies ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your academy.
What is Outcoach?
Does it handle classes, holiday programs and school workshops?
How do makeup classs work?
Can I bill by the term or the program?
Can I track projects and competition results?
What happens when a teacher is sick?
Can families book trial classes online?
Can I manage teachers, labs and school visits?
Do students and parents get an app?
Can I run science fairs and competition teams?
Is Outcoach only for big STEM academies?
How much does Outcoach cost for a STEM academy?
How do I get started?
Spend more time on the experiments
Set up your first class today. Your students and families will notice the difference straight away.