Pilates studio management software Less admin.
More Pilates.
Reformer and mat classes, private and duet sessions, intro packs and teacher training, all booked and paid in one app. For you, your instructors and members.
Trusted by 16,100+ students, teachers and parents
Built for every way your studio teaches
Running a Pilates studio shouldn’t feel like a second job
You got into this to teach Pilates, not to chase texts and payments.
“Kate’s sick. Who’s taking her 7 am reformer?”
Now you’re texting 12 members, one by one.
“Whose reformer membership payment failed?”
Failed payments, screenshots and awkward chats at reception.
“The 7 am reformer is full. Any chance of a bed?”
Waitlists live in your DMs.
“Am I ready for the intermediate class?”
Progress lives in your head, not where members can see it.
“Two privates are booked on the same reformer.”
Instructors, reformers and privates fight for the same slots.
“I think I’ll take a break for a while.”
Members finish their intro pack and don’t come back. You notice too late.
Every class your studio runs, in one place
From first footwork to a full teaser, one system runs them all.
Reformer classes
Reformer classes capped to your beds, with waitlists that fill late spots.
Mat classes
Mat and barre classes on memberships, class packs or casual visits.
Privates and duets
Private and duet sessions for beginners, rehab clients and anyone who wants more attention.
Teacher training
Teacher training with modules, observation hours and assessments tracked for every trainee.
Mix and match. One member, one profile, every format.
Everything your Pilates studio runs on, in one place
From booking classes to keeping members coming back.
Group members by level
Pick your Level 2 reformer regulars and turn them into a class linked to Thursday at 7 am. Each profile holds their level, classes and history.
Set up your weekly timetable once
Add a class once, repeat it every week, then let members book their reformer from the app.
Message one member or the whole studio
Move a member from the waitlist into a full reformer class, or tell everyone the studio is closed for the public holiday and see who has read it.
Get paid without chasing members
Memberships, class packs, privates and teacher training fees in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every member a clear goal
“Neutral pelvis through footwork.” “Side plank for 30 seconds.” Add goals from Pilates templates and update progress after class. Members see it too.
Keep the work going between classes
Set small tasks after class, like the hundred on a mat at home. Members tick them off, so you know who kept it up.
Track levels, privates and training hours
Log level changes, private session notes and observation hours, track control and strength over time, and share instructor feedback with members.
Spot members before they quit
See what is paid and what is owed, and the members who might leave: classes missed, a pack that ran out, an intro pack that never became a membership.
From first footwork to teaching on the reformer, every step tracked
Set goals for every level and see who is ready to move up. Members follow along.
Intro
Intro pack and foundationsLevel 2
Regular reformer and matLevel 3
Jumpboard, tower and flowInstructor
Teacher trainingUse your own class levels and training syllabus.
2 members are ready to move up
Footwork controlled, 16 reformer classes in 2 months and a steady side plank. Lucas is close; core control is the only gap.
| Member | Control | Core | Classes |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 18 |
| AAarav Patel ✓ | 11/12 | 3/3 | 16 |
| LLucas Nguyen | 8/12 | 3/3 | 16 |
“Mia’s footwork is really controlled now and her side plank is nearly there. This week: the hundred on your mat at home, three mornings.”
Instructor off sick? Sorted before the first class.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every class that instructor has today
- 2Finds a free instructor for the same class, or moves members to another
- 3Tells all 12 members by SMS and email, with the new plan
Classes, intro packs and privates that book themselves
One place for members to book, pay and keep up.
Your own booking page
People book an intro pack, a class or a private and pay when they book.
A free app for every member
Classes, tasks, payments and messages on their phone. Free for members.
Reformers and instructors, sorted
Every reformer, studio and instructor on one timetable, so nothing is double-booked.
Session full? Waitlist handled
When a spot opens up, the next member in line gets offered it.
Whether you teach from a home studio or run a full reformer room
Start with one instructor and grow into a busy studio. Pay per member.
Independent instructors
You teach, you run the business
- Your own booking page for intro packs and privates
- Get paid on a saved card, with automatic reminders
- Run everything from your phone between classes
Pilates studios
Many instructors, reformers and levels
- Assign instructors and reformers to every class
- Reformer, mat, privates and duets
- Class caps and waitlists that fill spots for you
Studio groups
Multiple studios and programs
- Memberships, class packs and teacher training
- Levels and progress across every member
- Multiple studios and locations in one place
All in one platform
One login for you, your instructors and members. See what’s in each plan
- Online booking and intro offers
- Memberships
- Class packs
- Grip sock sales
- Intro packs
- Card payments and invoices
- Automated reminders
- Class caps and waitlists
- Makeup classes
- SMS, email and in-app messages
- Attendance
- Reformers and studios
- Home mat work tasks
- Goals from Pilates templates
- Teacher training
- Instructor feedback
- Photos, videos and session notes
- Revenue and retention reports
- Outcoach AI assistant
- Free app for members
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
Questions Pilates studios ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your studio.
What is Outcoach?
Does it handle reformer classes, mat classes and privates?
What if a member can’t make a class?
Can I sell memberships and class packs?
Can I track levels and teacher training?
What happens when an instructor is sick?
Can new people book an intro pack online?
Can I manage instructors, reformers and studios?
Do members get an app?
Can I run teacher training?
Is Outcoach only for big Pilates studios?
How much does Outcoach cost for a Pilates studio?
How do I get started?
Spend more time on the reformer
Set up your timetable today. Your members will notice the difference straight away.