Outcoach
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Tutoring business management software Less admin.
More tutoring.

One-on-one tutoring at home or online, small groups, session packs and progress reports, all booked and paid in one app. For you, your tutors, students and parents.

In-home tutoringOnline tutoringSmall groupsExam prep
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Trusted by 16,100+ students, tutors and parents

Built for every way your tutors teach

MathsEnglishScienceReadingWritingLanguagesStudy skillsSmall groupsHomework helpExam prepUni entrance prepHoliday catch-up
Sound familiar?

Running a tutoring business shouldn’t feel like a second job

You got into this to help students, not to chase texts and payments.

3:10 pm, Wednesday

“Josh can’t make it. Who can see his 4 pm students?”

Now you’re texting 6 families and 4 tutors, one by one.

Pack ran out

“Has the Nguyen family topped up their sessions?”

Prepaid hours tracked in a spreadsheet nobody trusts.

Missed session

“Ava has sport on Thursday. Can we move her session?”

Rescheduling lives in your texts.

Parent catch-up

“Is the tutoring actually helping?”

Session notes live in tutors’ heads, not where parents can see them.

Sunday, 8 pm

“Which tutor is free for Year 9 chemistry on Tuesdays?”

Tutor availability lives in texts and spreadsheets.

End of term

“We’ll stop for now, thanks.”

Families stop seeing progress and quietly stop booking. You notice too late.

Outcoach handles all of it, built around how tutoring businesses are actually run.
Every way you tutor

Every session your tutors run, in one place

From homework help to final exams, one system runs them all.

At the kitchen table

In-home tutoring

One-on-one sessions in the student’s home, matched to a tutor nearby.

On video

Online tutoring

Online sessions with the video link in every booking, so no one hunts for it.

2 to 4 students

Small groups

Small group sessions for siblings, friends or a class that needs the same help.

Exam season

Exam prep

Exam prep blocks and past papers, with marks tracked for every student.

Mix and match. One student, one profile, every format.

How it works

Everything your tutoring business runs on, in one place

From matching tutors to keeping families coming back.

1Set up
01 / 08

Match students to tutors

Pick your Year 9 chemistry students and match each one to a tutor who is free on Tuesdays. Each profile holds their subjects, tutor and history.

02 / 08

Book a whole term of sessions in one go

Add a weekly session once, repeat it for 10 weeks, and the tutor and the family both see it in the app.

2Every week
03 / 08

Message one parent or every family

Move a session when a parent asks, or send the exam timetable to every family and see who has read it.

04 / 08

Get paid before the session, not after

Session packs, prepaid hours, exam prep and resources in one list. Send a reminder with a pay link when a pack runs low and watch it turn to Paid.

3Student progress
05 / 08

Give every student a clear goal

“Balance chemical equations without help.” “Lift English from a C to a B.” Add goals from subject templates and update progress after each session. Parents see it too.

06 / 08

Keep homework going between sessions

Set homework after each session. Students tick it off at home, so the tutor knows where to start next time.

07 / 08

Track marks, topics and session notes

Log school marks and past papers, keep notes for every session, and send progress reports to parents.

4Grow your business
08 / 08

Spot families before they stop booking

See what is paid and what is owed, and the families who might stop: missed sessions, a pack that ran out, marks that stalled.

Step 1 of 8Set up
Student development

From catching up to top marks, every step tracked

Set goals for every level and see who is ready to move up. Students follow along.

Catch-up

Filling gaps from last year
Fix the gaps from last year’s test

On track

Keeping up in class
Hand in every assignment on time

Ahead

Extension work
Score above 80% on a topic test

Exam ready

Final exams and entry tests
Finish a past paper in exam time

Track school marks, or set your own levels.

Ready for exams?

2 students are on track for exams

Topics covered, homework done and marks going up. Lucas is close; past papers are the only gap.

StudentTopicsMarksHomework
MMia Chen ✓12/123/3100%
AAarav Patel ✓11/123/390%
LLucas Nguyen8/123/390%
✓ Mia and Aarav moved to exam prepPast paper goal added for Lucas
What parents see
DDaryl Parker · Tutor notes · Chemistry, Year 9

“Mia can balance equations on her own now and her test marks are up. This week: two past paper questions on moles, timed, 15 minutes each.”

Shared with PriyaNext focus: moles
Hand in every assignment on time✓ Achieved
Term test C → B+Up this month
Outcoach AI

Tutor can’t make it? Sorted before the first session.

Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.

  • 1Finds every session that tutor has today
  • 2Finds a free tutor for the same subject, or moves the session
  • 3Tells all 6 families by SMS and email, with the new plan
“Which tutors are free for Year 9 chemistry?”“Who has 1 session left in their pack?”“Who hasn’t done homework in 2 weeks?”
Bookings and students

Sessions, trials and packs that book themselves

One place for students to book, pay and keep up.

Your own booking page

Families book a trial session, a pack or a term and pay when they book.

Trial sessionsIn-home tutoringOnline tutoringSession packsOnline sessionsPay at booking
Outcoach booking page asking students to choose their booking type

A free app for every student

Sessions, homework, payments and messages on their phone. Free for students and parents.

Outcoach student app showing the schedule, upcoming sessions and payments

Tutors and timetables, sorted

Every tutor’s availability on one timetable, so no one is double-booked.

Tutor full? Waitlist handled

When a tutor frees up, the next student in line gets offered the spot.

Who it’s for

Whether you tutor on your own or run a team of 50 tutors

Start with one tutor and grow into a busy business. Pay per student.

Independent tutors

You tutor, you run the business

  • Your own booking page for trial sessions and packs
  • Get paid by card, with automatic reminders
  • Run everything from your phone between sessions

Tutoring businesses

Many tutors, subjects and suburbs

  • Match tutors to students by subject and time
  • In-home, online and small group sessions
  • Makeups and waitlists that fill gaps for you

Tutoring agencies

Large tutor teams across regions

  • Session packs, prepaid hours and term plans
  • Marks and progress for every student
  • Every tutor’s timetable in one place

All in one platform

One login for you, your tutors and students. See what’s in each plan

  • Online booking and trial sessions
  • Session packs
  • Prepaid hours
  • Term plans
  • Sibling discounts
  • Card payments and invoices
  • Automated reminders
  • Waitlists
  • Makeup sessions
  • SMS, email and in-app messages
  • Attendance
  • Tutor availability
  • Homework tasks
  • Goals from subject templates
  • Exam prep
  • Tutor feedback
  • Session notes and worksheets
  • Revenue and retention reports
  • Outcoach AI assistant
  • Free app for students and parents
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
SSteve and BernaOwners, Major Player Music School
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
CCelineOwner, Tennis Excellence
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
KKaneDirector, Vida Tennis
From$0.70 per student / month

Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.

See pricing
FAQ

Questions tutoring businesses ask us

Can’t see yours? Talk to our team and we’ll show you how it fits your business.

What is Outcoach?
Outcoach is tutoring business software for independent tutors, tutoring businesses and agencies. It runs one-on-one sessions at home or online, small groups and exam prep, with online booking, session packs, homework, messaging and progress reports in one app, from $0.70 per student a month.
Does it handle in-home, online and group sessions?
Yes. Run one-on-one sessions at the student’s home or online, plus small groups and exam prep, side by side. Each student keeps one profile with their subjects, tutor, goals and payments.
Can families move or make up a session?
Yes. When a family gives notice, the student gets a makeup credit or the session moves to a new time with the same tutor. You set how much notice you need and how many makeups each pack allows.
Can I sell session packs?
Yes. Sell packs of 5, 10 or 20 sessions, take prepaid hours or bill by the term, and see how many sessions each family has left. When a pack runs low, families get a reminder with a pay link.
Can tutors keep session notes and track marks?
Yes. Tutors add notes after every session, set goals from subject templates, set homework students tick off at home, and log school marks. Parents see progress in the app.
What happens when a tutor is sick?
Move sessions to a cover tutor, or cancel and issue makeup credits. Tell every family at once by SMS and email. Outcoach AI can find the affected sessions and do all of this for you from one request.
Can families book a trial session online?
Yes. Publish trial sessions on your own booking page. Families book and pay online, and you can turn a trial into a pack or a term in a click.
Can I see which tutor is free and when?
Yes. Every tutor’s availability and sessions sit on one timetable, so you can match a student to a free tutor by subject and time, and no one is double-booked.
Do students and parents get an app?
Yes, and it’s free for them. Students and parents can see sessions and video links, rebook, pay, tick off homework and read messages from their phone.
Can I run online and in-home sessions together?
Yes. Mark each session as online or at home, keep the video link or address in the booking, and send reminders to the family and the tutor before every session.
Is Outcoach only for big tutoring businesses?
No. It works for one tutor with a few students, a tutoring business with a team of tutors, and agencies across regions. You pay per student, so the cost grows with your business.
How much does Outcoach cost for a tutoring business?
Plans start from $0.70 per student per month billed yearly, or $0.99 paid monthly. There are no setup costs or hidden fees, and you can cancel anytime.
How do I get started?
Start a free trial and set up your first session in minutes, or book a demo and we’ll walk you through it for your business.
Also built for tutoring and education:Tuition centresOnline coachingLanguage schoolsSTEM academiesCoding classesAfter-school programs
Ready when you are

Spend more time tutoring

Set up your first session today. Your students and families will notice the difference straight away.

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