CrossFit gym management software Less admin.
More WODs.
Daily classes, on-ramp, open gym, barbell club and in-house comps, all booked and paid in one app. For you, your coaches and athletes.
Trusted by 16,100+ students, teachers and parents
Built for every way your box trains
Running a box shouldn’t feel like a second job
You got into this to coach, not to chase texts and payments.
“Sam’s sick. Who’s coaching the 5:30?”
Now you’re texting 18 athletes, one by one.
“Whose weekly payment bounced?”
Failed payments, screenshots and awkward chats by the whiteboard.
“The 6 am is full. Can I squeeze in?”
Waitlists live in a group chat.
“Am I ready to go RX?”
PRs live on the whiteboard until someone wipes it.
“Barbell club and open gym are both on the platforms.”
Coaches, rigs and classes fight for the same slots.
“I’ve been flat out at work. I’ll be back soon.”
Athletes skip a week, then a month. You notice too late.
Every class your box runs, in one place
From the first on-ramp session to comp day, one system runs them all.
Daily WOD classes
The daily WOD class from 5:30 am to 7 pm, with caps and waitlists.
On-ramp
On-ramp sessions that teach the movements before people join classes.
Open gym
Open gym and barbell club for athletes who want extra work.
Comps and teams
In-house comps and team events, with heats and scores tracked for every athlete.
Mix and match. One member, one profile, every format.
Everything your box runs on, in one place
From booking classes to keeping athletes coming back.
Group athletes by track
Pick your scaled athletes who train at 6 am and turn them into a group linked to Monday’s class. Each profile holds their track, classes and history.
Set up your weekly timetable once
Add the class once, repeat it every day, then let athletes book their spot from the app.
Message one athlete or the whole box
Move an athlete from the waitlist into a full class, or tell everyone Saturday is a partner WOD and see who has read it.
Get paid without chasing athletes
Memberships, on-ramp, drop-ins and comp entries in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every athlete a clear goal
“First strict pull-up.” “20 double-unders in a row.” Add goals from skill templates and update progress after class. Athletes see it too.
Keep athletes working between classes
Set small tasks after class, like 10 minutes of squat mobility. Athletes tick them off at home, so you know who did the work.
Track benchmarks, PRs and comps
Log benchmark scores and PRs, track lifts and gymnastics over time, and share coach feedback with athletes.
Spot athletes before they quit
See what is paid and what is owed, and the athletes who might leave: classes missed, failed payments, a 10-visit pass that ran out.
From on-ramp to RX, every step tracked
Set goals for every stage and see who is ready to move up. Athletes follow along.
On-ramp
Learning the movementsScaled
Classes with scaled loadsRX
Prescribed loads and skillsCompetitor
Comps and team eventsUse your own tracks, benchmarks and skill levels.
2 athletes are ready for RX
Movements signed off, 40 classes logged and a benchmark PR. Lucas is close; double-unders are the only gap.
| Athlete | Skills | Lifts | Classes |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 46 |
| AAarav Patel ✓ | 11/12 | 3/3 | 41 |
| LLucas Nguyen | 8/12 | 3/3 | 41 |
“Mia’s squat is really strong now and her pull-ups are nearly there. This week: 3 sets of 30-second bar hangs before class.”
Coach off sick? Sorted before the first class.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every class that coach has today
- 2Finds a free coach for the same class, or moves athletes to another
- 3Tells all 18 athletes by SMS and email, with the new plan
Classes, on-ramp and drop-ins that book themselves
One place for athletes to book, pay and keep up.
Your own booking page
People book on-ramp, a class or a drop-in and pay when they book.
A free app for every athlete
Classes, tasks, payments and messages on their phone. Free for athletes.
Coaches and the floor, sorted
Every class, rig and coach on one timetable, so nothing is double-booked.
Session full? Waitlist handled
When a spot opens up, the next athlete in line gets offered it.
Whether you run a garage box or a gym with three coaches on every class
Start with one coach and grow into a busy box. Pay per member.
Independent coaches
You coach, you run the business
- Your own booking page for on-ramp and drop-ins
- Get paid on a saved card, with automatic reminders
- Run everything from your phone between classes
Boxes
Many coaches, classes and tracks
- Assign coaches and the floor to every class
- Classes, on-ramp, open gym and comps
- Class caps and waitlists that fill spots for you
Multi-site gyms
Multiple boxes and programs
- Memberships, automatic card payments and drop-ins
- Benchmarks and progress across every athlete
- Multiple boxes in one place
All in one platform
One login for you, your coaches and athletes. See what’s in each plan
- Online booking and on-ramp
- Memberships
- 10-visit passes
- Drop-ins
- On-ramp packages
- Card payments and invoices
- Automated reminders
- Class caps and waitlists
- Makeup classes
- SMS, email and in-app messages
- Attendance
- Floors and platforms
- Mobility tasks
- Goals from skill templates
- Comps and teams
- Coach feedback
- Photos, videos and waivers
- Revenue and retention reports
- Outcoach AI assistant
- Free app for athletes
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
Questions CrossFit gyms ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your box.
What is Outcoach?
Does it handle classes, on-ramp and open gym?
What if a member can’t make a class?
Can I sell memberships and class passes?
Can I track benchmarks and PRs?
What happens when a coach is sick?
Can new people book on-ramp online?
Can I manage coaches, class caps and the floor?
Do athletes get an app?
Can I run in-house comps?
Is Outcoach only for big CrossFit gyms?
How much does Outcoach cost for a CrossFit gym?
How do I get started?
Spend more time coaching the floor
Set up your timetable today. Your athletes will notice the difference straight away.