Fitness class management software Less admin.
More sweat.
HIIT, cycle, strength and low-impact classes, intro weeks and challenges, all booked and paid in one app. For you, your instructors and members.
Trusted by 16,100+ students, teachers and parents
Built for every way your timetable runs
Running a fitness studio shouldn’t feel like a second job
You got into this to run great classes, not to chase texts and payments.
“Tom’s sick. Who’s taking the 6 am HIIT?”
Now you’re texting 30 members, one by one.
“Whose membership payment bounced?”
Failed payments, screenshots and awkward chats at the front desk.
“The 6 pm cycle is full. Is there a bike?”
Waitlists live in a group chat.
“Who’s actually turning up?”
Attendance lives on a clipboard, not where members can see it.
“Boxfit and stretch are both in Studio 2.”
Instructors, studios and bikes fight for the same slots.
“I think I’ll take a break for a while.”
Members drop from 4 classes a week to none. You notice too late.
Every class on your timetable, in one place
From the intro week to the 6 am regulars, one system runs them all.
HIIT and circuits
HIIT, circuits and boxfit with class caps and waitlists, on memberships or class passes.
Cycle
Cycle classes capped to your bikes, with a waitlist when the room is full.
Strength classes
Strength classes with goals members can check in the app, week after week.
Low impact
Stretch, mobility, over 50s and mums and bubs classes, each with their own caps and passes.
Mix and match. One member, one profile, every format.
Everything your fitness studio runs on, in one place
From booking classes to keeping members coming back.
Group members by plan
Pick your unlimited members who train at 6 am and turn them into a group linked to Monday’s HIIT. Each profile holds their plan, classes and history.
Set up your weekly timetable once
Add a class once, repeat it every week, then let members book their spot from the app.
Message one member or the whole studio
Move a member from the waitlist into a full class, or tell everyone the timetable changes next week and see who has read it.
Get paid without chasing members
Memberships, class passes, intro weeks and challenge entries in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every member a clear goal
“Hold a 60-second plank.” “Finish a HIIT class without a break.” Add goals from fitness templates and update progress after class. Members see it too.
Keep members moving between classes
Set small tasks after class, like a 20-minute walk each day. Members tick them off at home, so you know who kept moving.
Track attendance, fitness tests and challenges
Log fitness test results and challenge check-ins, track attendance over time, and share instructor feedback with members.
Spot members before they quit
See what is paid and what is owed, and the members who might leave: classes missed, failed payments, a pass that ran out.
From the first class to four a week, every step tracked
Set goals for every stage and see who is ready for more. Members follow along.
Intro week
First 3 classesRegular
2 classes a weekCommitted
4 classes a weekChallenge
6-week challengeUse your own milestones, challenges and fitness tests.
2 members are ready to sign up
Fitness test done, 3 classes a week for a month and a steady plank. Lucas is close; attendance is the only gap.
| Member | Fitness | Plank | Classes |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 14 |
| AAarav Patel ✓ | 11/12 | 3/3 | 12 |
| LLucas Nguyen | 8/12 | 3/3 | 12 |
“Mia’s plank is really solid now and she kept up all class today. This week: two 20-minute walks and the 5-minute core finisher at home.”
Instructor off sick? Sorted before the first class.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every class that instructor has today
- 2Finds a free instructor for the same class, or moves members to another
- 3Tells all 30 members by SMS and email, with the new plan
Classes, intro weeks and challenges that book themselves
One place for members to book, pay and keep up.
Your own booking page
People book an intro week, a class pass or a challenge and pay when they book.
A free app for every member
Classes, tasks, payments and messages on their phone. Free for members.
Studios and instructors, sorted
Every studio, cycle room and instructor on one timetable, so nothing is double-booked.
Session full? Waitlist handled
When a spot opens up, the next member in line gets offered it.
Whether you run classes in a hall or a studio with three rooms
Start with one instructor and grow into a busy studio. Pay per member.
Independent instructors
You train, you run the business
- Your own booking page for intro weeks and classes
- Get paid on a saved card, with automatic reminders
- Run everything from your phone between classes
Fitness studios
Many instructors, rooms and class types
- Assign instructors and studios to every class
- HIIT, cycle, strength and low impact
- Class caps and waitlists that fill spots for you
Studio groups
Multiple studios and timetables
- Memberships, automatic card payments and class passes
- Attendance and progress across every member
- Multiple studios and locations in one place
All in one platform
One login for you, your instructors and members. See what’s in each plan
- Online booking and intro offers
- Memberships
- Class passes
- Challenges
- Intro weeks
- Card payments and invoices
- Automated reminders
- Class caps and waitlists
- Makeup classes
- SMS, email and in-app messages
- Attendance
- Studios and cycle rooms
- Home workout tasks
- Goals from fitness templates
- Low impact
- Instructor feedback
- Photos, videos and workout cards
- Revenue and retention reports
- Outcoach AI assistant
- Free app for members
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
Questions fitness studios ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your studio.
What is Outcoach?
Does it handle different class types and rooms?
What if a member can’t make a class?
Can I sell memberships and class passes?
Can I track attendance and fitness tests?
What happens when an instructor is sick?
Can new people book an intro week online?
Can I manage instructors, rooms and class caps?
Do members get an app?
Can I run challenges?
Is Outcoach only for big fitness studios?
How much does Outcoach cost for a fitness studio?
How do I get started?
Spend more time running great classes
Set up your timetable today. Your members will notice the difference straight away.