Sunday school management software Less admin.
More story time.
Sunday classes by age, volunteer rosters, holiday clubs and family events, all in one app. For you, your teachers, volunteers and families.
Trusted by 16,100+ students, teachers and parents
Built for every way your Sunday school runs
Running a Sunday school shouldn’t feel like a second job
You volunteered to teach children, not to chase rosters and forms.
“Sarah’s away. Who’s taking the preschool room?”
Now you’re texting 12 volunteers, one by one.
“Which families still need to sign the consent form?”
Paper forms, missing medical details and a clipboard nobody can find.
“Can someone swap with me on the 14th?”
The roster lives in a spreadsheet only one person can open.
“What did Lucas learn today?”
Parents hear about it in the car, if at all.
“Two groups are in the kids’ room again.”
Classes, crèche and youth group fight for the same rooms.
“We just got out of the habit.”
Families drift away over the break. You notice too late.
Every group your Sunday school runs, in one place
From crèche to youth group and holiday club, one system runs them all.
Classes by age
Sunday classes by age, with the week’s lesson, teachers and helpers set for the term.
Volunteer rosters
Teacher and helper rosters for the term, with a reminder before each Sunday.
Holiday clubs
Holiday clubs with crafts, games and stories that families sign up for online.
Family events
Family days, end-of-year concerts and picnics, with sign-ups and helpers in one place.
Mix and match. One child, one profile, every group.
Everything your Sunday school runs on, in one place
From grouping students to keeping them coming back.
Group children by age
Pick your 5 to 7 year olds and turn them into a class linked to Sunday at 9:30 am. Each profile holds their age group, forms and family contacts.
Schedule a whole term in one go
Add a class once, repeat it every Sunday this term, then invite every child in the 5 to 7 group.
Message one parent or every family
Tell a parent what their child learned this week, or send the holiday club details to every family and see who has read it.
Collect forms and camp fees without chasing
Holiday club fees and camp fees in one list, while Sunday classes stay free. Send a reminder with a pay link and watch it turn to Paid.
Give every child something to aim for
“Retell this week’s story in their own words.” “Learn the words of the closing song.” Add goals from templates and update progress after each class. Parents see it too.
Keep the week’s story going at home
Set a small task after each class, like talking about the story at dinner. Children tick it off at home with a parent.
Track attendance, memory work and milestones
Log attendance and memory work, mark milestones like moving up a group, and share teacher notes with parents.
Notice families who stop coming
See who has signed and who has paid, and the children who might not come back: missed Sundays, forms not returned, a holiday club skipped.
From crèche to youth group, every step tracked
Set goals for every age group and see who is ready to move up. Families follow along.
Preschool
Ages 3 to 4, stories and songsInfants
Ages 5 to 7, stories and craftsJuniors
Ages 8 to 11, reading and memory workYouth
Ages 12 and up, helping and leadingUse your own age groups, curriculum and milestones.
2 children are ready for the Juniors group
Memory work signed off, reading aloud with confidence and regular attendance. Lucas is close; reading aloud is the only gap.
| Child | Memory | Reading | Sundays |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 38 |
| AAarav Patel ✓ | 11/12 | 3/3 | 35 |
| LLucas Nguyen | 8/12 | 3/3 | 35 |
“Mia told the whole story back to us today and helped the younger ones with the craft. This week: ask her to tell you the story at dinner.”
Volunteer can’t make it? Sorted before Sunday.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every group that volunteer is rostered on
- 2Finds a free helper on the roster, or merges two small groups
- 3Tells all 12 families by SMS and email, with the new plan
Classes, clubs and camps that fill themselves
One place for families to sign up, sign forms and keep up.
Your own booking page
Families register their children, sign consent forms and pay for camps in one go.
A free app for every family
Groups, forms, payments and messages on their phone. Free for families.
Rooms and volunteers, sorted
Every room, teacher and helper on one Sunday timetable, so nothing is double-booked.
Session full? Waitlist handled
When a spot opens up, the next family in line gets offered it.
Whether you run one small class or a Sunday school with many groups
Start with one group and grow into a full Sunday school. Pay per child.
Small Sunday schools
A few volunteers doing a lot
- Online registration and consent forms
- Collect camp fees by card, with automatic reminders
- Run everything from your phone on a Sunday morning
Growing Sunday schools
Many groups, rooms and volunteers
- Assign teachers and helpers to every group
- Classes, crèche, youth group and holiday club
- Rosters and waitlists that fill gaps for you
Multi-site churches
Several sites and programs
- Free classes and paid camps
- Progress across every age group
- Multiple rooms and sites in one place
All in one platform
One login for you, your volunteers and families. See what’s in each plan
- Online registration and forms
- Free classes
- Free registrations
- Camp and club fees
- Sibling discounts
- Card payments and invoices
- Automated reminders
- Waitlists
- Volunteer rosters
- SMS, email and in-app messages
- Attendance
- Rooms and sites
- Take-home tasks
- Goals from templates
- Family events
- Teacher notes
- Photos, videos and craft sheets
- Attendance and family reports
- Outcoach AI assistant
- Free app for families
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
Questions Sunday schools ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your Sunday school.
What is Outcoach?
Does it handle different age groups and a crèche?
What happens when a child misses a Sunday?
Our classes are free. Can I still take payments?
Can I track attendance and memory work?
What happens when a volunteer can’t come?
Can families register online?
Can I roster teachers and helpers?
Do families get an app?
Can I run holiday clubs, camps and concerts?
Is Outcoach only for big Sunday schools?
How much does Outcoach cost for a Sunday school?
How do I get started?
Spend more time with the children
Set up your first group today. Your volunteers and families will notice the difference straight away.