Community centre management software Less admin.
More community.
Classes for all ages, seniors groups, holiday programs and room hire, all booked and paid in one app. For you, your staff, volunteers and participants.
Trusted by 16,100+ participants, staff and families
Built for every way your centre runs
Running a community centre shouldn’t feel like a second job
You’re here to bring people together, not to chase forms, texts and payments.
“Our tai chi teacher is sick. Who can take the 10 am group?”
Now you’re ringing 20 people, one by one.
“Who still owes for the yoga term?”
Cash in an envelope, bank transfers and a spreadsheet that never matches.
“I’m away next week. Can I come Thursday instead?”
Swaps get written on a sticky note at reception.
“Is the main hall free on Saturday night?”
The bookings diary sits on one desk, in one person’s writing.
“The hall is double-booked again.”
Classes, hirers and community groups fight for the same rooms.
“I didn’t know the new term had started.”
People drift away between terms. You notice too late.
Every program your centre runs, in one place
From playgroup to seniors tai chi and room hire, one system runs them all.
Classes for all ages
Weekly term classes for every age, with concession prices and waitlists built in.
Seniors groups
Exercise, craft and social groups, with one message that reaches everyone.
Room hire
Hall and meeting room bookings on the same timetable as your classes.
Holiday programs
Holiday programs and excursions that families book and pay for online, forms included.
Mix and match. One person, one profile, every program.
Everything your community centre runs on, in one place
From grouping students to keeping them coming back.
Group people by program
Pick your seniors exercise regulars and turn them into a group linked to Tuesday at 10 am. Each profile holds their programs, payments and contact details.
Schedule a whole term in one go
Add a class once, repeat it for 10 weeks, then invite everyone in the seniors exercise group.
Message one person or the whole centre
Swap someone into Thursday when they can’t make Tuesday, or tell every program the centre is closed for the public holiday and see who has read it.
Get paid without cash at reception
Term fees, casual visits, holiday programs and room hire in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every participant a clear goal
“Order a coffee in English.” “Finish the digital skills course.” Add goals from templates and update progress after each class. Participants see it too.
Keep things going between classes
Set small tasks after each class, like a 10-minute walk or a page of English homework. Participants tick them off at home, so you know who kept going.
Track attendance, skills and certificates
Log attendance and course completions, track skills over time, and share teacher feedback with participants or parents.
Spot people before they drift away
See what is paid and what is owed, and the people who might not come back: missed classes, a term not renewed, a group that is getting smaller.
From first class to helping run a group, every step tracked
Set goals for every program and see who is ready for the next step. Participants follow along.
Starting out
First term, getting to know peopleRegular
Settled into a weekly classConfident
Ready for the next courseGiving back
Helping and volunteeringUse your own programs, levels and certificates.
2 participants are ready for Level 2 English
Speaking goals met, homework done and regular attendance. Lucas is close; attendance is the only gap.
| Name | Speaking | Homework | Attendance |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 100% |
| AAarav Patel ✓ | 11/12 | 3/3 | 90% |
| LLucas Nguyen | 8/12 | 3/3 | 90% |
“Mia spoke to the whole group about her weekend today, with no notes. This week: order your coffee in English and tell us how it went.”
Teacher off sick? Sorted before the first class.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every class that teacher has today
- 2Finds a free teacher or volunteer, or moves people to another class
- 3Tells all 20 people by SMS and email, with the new plan
Classes, programs and rooms that book themselves
One place for people to book, pay and keep up.
Your own booking page
People book a term, a casual class or a holiday program and pay when they book.
A free app for every participant
Classes, tasks, payments and messages on their phone. Free for participants and families.
Rooms and halls, sorted
Every hall, meeting room and teacher on one timetable, so nothing is double-booked.
Session full? Waitlist handled
When a spot opens up, the next person in line gets offered it.
Whether you run a small neighbourhood house or a busy community centre
Start with a few programs and grow into a full timetable. Pay per participant.
Neighbourhood houses
A small team and a lot of volunteers
- Your own booking page for classes and programs
- Get paid by card, with automatic reminders
- Run everything from your phone between programs
Community centres
Many programs, rooms and teachers
- Assign teachers and rooms to every class
- Classes, seniors groups and holiday programs
- Swaps and waitlists that fill spots for you
Councils and networks
Multiple centres and programs
- Term fees, concessions and room hire
- Attendance across every program
- Multiple halls and centres in one place
All in one platform
One login for you, your staff, volunteers and participants. See what’s in each plan
- Online bookings and forms
- Term fees
- Casual visits
- Room hire
- Concession prices
- Card payments and invoices
- Automated reminders
- Waitlists
- Class swaps
- SMS, email and in-app messages
- Attendance
- Halls and rooms
- Home tasks
- Goals from templates
- Holiday programs
- Teacher feedback
- Photos, videos and course notes
- Revenue and attendance reports
- Outcoach AI assistant
- Free app for participants
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
Questions community centres ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your centre.
What is Outcoach?
Does it handle classes for kids, adults and seniors?
What if someone misses a class?
Can I charge term fees, casual visits and concessions?
Can I track attendance and progress?
What happens when a teacher is sick?
Can people book online?
Can I manage room bookings and hire?
Do participants and families get an app?
Can I run holiday programs and community events?
Is Outcoach only for big community centres?
How much does Outcoach cost for a community centre?
How do I get started?
Spend more time with your community
Set up your first program today. Your staff, volunteers and participants will notice the difference straight away.