Art class management software Less admin.
More art.
Kids’ art classes, adult courses, holiday workshops and exhibitions, all booked and paid in one app. For you, your teachers, students and parents.
Trusted by 16,100+ students, teachers and parents
Built for every way your school teaches
Running an art school shouldn’t feel like a second job
You got into this to teach art, not to chase texts and payments.
“Lena’s sick. Who’s taking her 10 am kids’ class?”
Now you’re texting 10 families, one by one.
“Who still hasn’t paid term fees?”
Bank transfers, screenshots and awkward chats at pick-up.
“Mia has a cold. Can she do a makeup?”
Makeups live in your head or a notebook.
“Can I see what Lucas made this term?”
Their work lives in a cupboard, not where parents can see it.
“The clay room is double-booked again.”
Teachers, rooms and workshops fight for the same slots.
“We won’t be re-enrolling.”
Students lose interest and drift away. You notice too late.
Every class your studio runs, in one place
From first drawings to the end-of-term exhibition, one system runs them all.
Kids’ art classes
Weekly art classes by age group, billed by the term.
Adult courses
Drawing, painting and clay courses for adults, with makeups and waitlists built in.
Holiday workshops
Day workshops that families book and pay for online, with materials included.
Exhibitions
End-of-term exhibitions, with each student’s work and progress tracked.
Mix and match. One student, one profile, every format.
Everything your art studio runs on, in one place
From grouping students to keeping them coming back.
Group students by age
Pick your 8 to 10 year olds and turn them into a class linked to Tuesday at 4 pm. Each profile holds their age, classes and history.
Schedule a whole term in one go
Add a class once, repeat it for 10 weeks, then invite every student in the 8 to 10 group.
Message one parent or every family
Swap a class for a makeup when a parent says their child is sick, or send the exhibition invite to every family and see who has read it.
Get paid without awkward chats at pick-up
Term fees, workshops, materials fees and exhibition costs in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every student a clear goal
“Mix secondary colours from primaries.” “Finish a still life.” Add goals from templates and update progress after each class. Parents see it too.
Keep creating between classes
Set small tasks after each class, like a sketchbook page. Students tick them off at home, so you know who practised.
Track skills, projects and exhibitions
Share photos of finished work, track skills over time, and send teacher feedback to parents.
Spot students before they quit
See what is paid and what is owed, and the students who might leave: missed classes, tasks not done, a term that ran out.
From first drawings to a full portfolio, every step tracked
Set goals for every level and see who is ready to move up. Students follow along.
Little artists
Ages 5 to 7, colour and shapeYoung artists
Ages 8 to 12, drawing and paintingTeens
Technique and mediaPortfolio
Exhibition and folioUse your own levels, by age, medium or skill.
2 students are ready to exhibit
Pieces finished, sketchbook up to date and regular attendance. Lucas is close; his final piece is the only gap.
| Student | Pieces | Sketchbook | Attendance |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 100% |
| AAarav Patel ✓ | 11/12 | 3/3 | 92% |
| LLucas Nguyen | 8/12 | 3/3 | 92% |
“Mia’s shading is really confident now and her still life is nearly exhibition ready. This week: three quick sketches of the same object, five minutes each.”
Teacher off sick? Sorted before the first class.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every class that teacher has today
- 2Finds a free teacher for the same class, or books a makeup
- 3Tells all 8 families by SMS and email, with the new plan
Classes, trials and workshops that book themselves
One place for students to book, pay and keep up.
Your own booking page
Families book a trial, a term or a workshop and pay when they book.
A free app for every student
Classes, tasks, payments and messages on their phone. Free for students and parents.
Rooms and teachers, sorted
Every room and teacher on one timetable, so nothing is double-booked.
Session full? Waitlist handled
When a spot opens up, the next student in line gets offered it.
Whether you teach from home or run a busy art school
Start with one teacher and grow into a busy school. Pay per student.
Independent teachers
You teach, you run the business
- Your own booking page for trials and classes
- Get paid by card, with automatic reminders
- Run everything from your phone between classes
Art schools
Many teachers, rooms and mediums
- Assign teachers and rooms to every class
- Classes, workshops and exhibitions
- Makeups and waitlists that fill gaps for you
Art centres and academies
Multiple locations and programs
- Term billing, plans and materials fees
- Projects and progress across every age group
- Multiple studios and locations in one place
All in one platform
One login for you, your teachers and students. See what’s in each plan
- Online enrolment and trials
- Term billing
- Class packs
- Materials fees
- Sibling discounts
- Card payments and invoices
- Automated reminders
- Waitlists
- Makeup classes
- SMS, email and in-app messages
- Attendance
- Studios and locations
- Sketchbook tasks
- Goals from art templates
- Exhibitions
- Teacher feedback
- Photos of student work
- Revenue and retention reports
- Outcoach AI assistant
- Free app for students and parents
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
Questions art schools ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your studio.
What is Outcoach?
Does it handle kids’ classes and adult courses?
How do makeup classes work?
Can I bill by the term or the course?
Can I track skills, projects and progress?
What happens when a teacher is sick?
Can families book trial classes online?
Can I manage teachers, rooms and locations?
Do students and parents get an app?
Can I run exhibitions and holiday workshops?
Is Outcoach only for big art schools?
How much does Outcoach cost for an art school?
How do I get started?
Spend more time making art
Set up your first class today. Your students and families will notice the difference straight away.