Zumba class management software Less admin.
More dancing.
Zumba classes, gentle dance fitness, parties and charity events, all booked and paid in one app. For licensed instructors, studios and members.
Trusted by 16,100+ students, teachers and parents
Built for every way you run classes
Teaching Zumba classes shouldn’t come with a second job
You got into this to dance, not to chase texts and payments.
“Lena’s sick. Who can cover her 7 pm at the hall?”
Now you’re texting 35 regulars, one by one.
“Who paid cash, and who still owes?”
A tin of cash, bank transfers and awkward chats at the hall door.
“Is tonight at the hall or the school gym?”
Venue changes get lost in a group chat.
“Can you run a class for my sister’s hens party?”
Party bookings live in your DMs, not your calendar.
“The hall is booked for bingo again.”
Venues, instructors and classes fight for the same slots.
“It’s too cold to go out at night.”
Regulars drop off when the weather turns. You notice too late.
Every class you run, in one place
From your first hall class to a sold-out glow party, one system runs them all.
Weekly classes
Weekly Zumba classes at every venue, paid by class card, monthly pass or casual visit.
Gentle classes
Gentle dance fitness for older adults and beginners, with its own timetable and passes.
Parties and events
Hens parties, birthdays and work events, booked and paid in advance.
Charity classes
Charity classes and glow parties with tickets, caps and a list of everyone coming.
Mix and match. One member, one profile, every format.
Everything your dance fitness classes run on, in one place
From filling classes to keeping regulars coming back.
Group members by venue
Pick your Thursday night regulars and turn them into a class linked to Riverside Hall at 7 pm. Each profile holds their venue, classes and history.
Set up your weekly timetable once
Add a class once, repeat it every week, then let members book their spot from the app.
Message one member or a whole venue
Move a member from the waitlist into a full class, or tell the Thursday group the class has moved to the school gym and see who has read it.
Get paid without chasing members
Class cards, monthly passes, party bookings and charity tickets in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every member a clear goal
“Keep up for the full 60 minutes.” “Learn the new routine.” Add goals from templates and update progress after class. Members see it too.
Keep members dancing between classes
Set small tasks after class, like learning the new routine from a video. Members tick them off at home, so you know who did it.
Track attendance, milestones and events
Log class milestones and event bookings, track attendance at every venue over time, and share instructor feedback with members.
Spot members before they quit
See what is paid and what is owed, and the members who might leave: classes missed, a class card that ran out, a regular who went quiet in winter.
From the back row to the front row, every step tracked
Set milestones for regulars and new faces and see who is ready for more. Members follow along.
First class
Learning the basic stepsRegular
Weekly at one venueFront row
Knows every routineFuture instructor
Ready for instructor trainingUse your own milestones for regulars and new faces.
2 members know every routine
All routines learned, 30 classes this year and steady stamina. Lucas is close; the new routine is the only gap.
| Member | Routines | Stamina | Classes |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 34 |
| AAarav Patel ✓ | 11/12 | 3/3 | 30 |
| LLucas Nguyen | 8/12 | 3/3 | 30 |
“Mia’s timing is really sharp now and she knows the new routine nearly by heart. This week: dance along to the routine video twice at home.”
Instructor off sick? Sorted before class starts.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every class that instructor has today
- 2Finds another licensed instructor for the class, or cancels and credits members
- 3Tells all 35 members by SMS and email, with the new plan
Classes, parties and tickets that book themselves
One place for members to book, pay and keep up.
Your own booking page
People book a class, a class card or a party and pay when they book.
A free app for every member
Classes, tasks, payments and messages on their phone. Free for members.
Venues and instructors, sorted
Every venue and instructor on one timetable, so nothing is double-booked.
Session full? Waitlist handled
When a spot opens up, the next member in line gets offered it.
Whether you teach one class a week or run classes across town
Start with one instructor and grow into a busy classes. Pay per member.
Independent instructors
You teach, you run the business
- Your own booking page for classes and parties
- Get paid on a saved card, with automatic reminders
- Run everything from your phone between classes
Dance fitness studios
Many instructors, venues and class times
- Assign instructors and venues to every class
- Weekly, gentle, party and charity classes
- Class caps and waitlists that fill spots for you
Instructor teams
Multiple venues and suburbs
- Class cards, passes and party bookings
- Attendance across every venue
- Multiple halls and studios in one place
All in one platform
One login for you, your instructors and members. See what’s in each plan
- Online booking and first classes
- Monthly passes
- Class cards
- Party bookings
- Bring-a-friend offers
- Card payments and invoices
- Automated reminders
- Class caps and waitlists
- Makeup classes
- SMS, email and in-app messages
- Attendance
- Venues and halls
- Routine tasks for home
- Goals from templates
- Charity classes
- Instructor feedback
- Photos, videos and routine clips
- Revenue and retention reports
- Outcoach AI assistant
- Free app for members
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
Questions Zumba instructors ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your classes.
What is Outcoach?
Does it handle classes at different venues?
What if a member can’t make a class?
Can I sell class cards and monthly passes?
Can I track attendance at every venue?
What happens when an instructor is sick?
Can people book a first class online?
Can I manage venues and other instructors?
Do members get an app?
Can I run parties and charity classes?
Is Outcoach only for big studios?
How much does Outcoach cost for a Zumba instructor?
How do I get started?
Spend more time dancing
Set up your timetable today. Your members will notice the difference straight away.