Karate school management software Less admin.
More karate.
Kids and adult classes, kata, kumite and kyu gradings, all booked and paid in one app. For you, your senseis, students and parents.
Trusted by 16,100+ students, teachers and parents
Built for every way your school teaches
Running a karate school shouldn’t feel like a second job
You got into this to teach karate, not to chase texts and payments.
“Sensei Tom is sick. Who’s taking the 5 pm juniors?”
Now you’re texting 20 families, one by one.
“Whose membership payment bounced?”
Failed payments, screenshots and awkward chats on the dojo floor.
“Mia has a cold. Can she do a makeup?”
Makeups live in your head or a notebook.
“Is Lucas ready for his green belt?”
Grading notes live in your head, not where parents can see them.
“The dojo is double-booked again.”
Senseis, dojo time and classes fight for the same slots.
“I think I’ll take a break for a while.”
Students lose interest between gradings and drift away. You notice too late.
Every class your dojo runs, in one place
From first bow to shodan, one system runs them all.
Kids karate
Weekly junior classes by age and kyu, on a monthly membership.
Adult karate
Adult classes covering kihon, kata and kumite, with class caps and waitlists.
Kata and kumite
Kata and kumite squad training for students heading to tournaments.
Kyu gradings
Colour belt and black belt gradings, with results tracked for every karateka.
Mix and match. One student, one profile, every format.
Everything your karate school runs on, in one place
From grouping students to keeping them coming back.
Group students by kyu
Pick your 7th kyu students and turn them into a class linked to Wednesday at 5 pm. Each profile holds their kyu, classes and history.
Set up your weekly timetable once
Add a class once, repeat it every week, then invite every student in the 7th kyu group.
Message one student or the whole dojo
Swap a class for a makeup when a parent says their child is sick, or send the grading notice to every family and see who has read it.
Get paid without chasing students
Memberships, grading fees, gis and tournament entries in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every student a clear goal
“Heian Shodan from memory.” “Clean mae geri on both sides.” Add goals from kyu templates and update progress after each class. Parents see it too.
Keep training going between classes
Set small tasks after each class, like practising a kata at home. Students tick them off, so you know who trained.
Track gradings, kata and tournaments
Log grading results and tournament medals, track kata and kumite over time, and share sensei feedback with parents.
Spot students before they quit
See what is paid and what is owed, and the students who might leave: missed classes, failed payments, a kyu that stalled.
From first bow to shodan, every step tracked
Set goals for every level and see who is ready to move up. Students follow along.
Beginners
10th to 8th kyuIntermediate
7th to 5th kyuAdvanced
4th to 1st kyu, brown beltBlack belt
Shodan and aboveUse your own kyu and dan system and your style’s syllabus.
2 students are ready for 6th kyu
Kata signed off, 26 classes attended and good conduct. Lucas is close; his kata is the only gap.
| Student | Kihon | Kata | Classes |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 30 |
| AAarav Patel ✓ | 11/12 | 3/3 | 27 |
| LLucas Nguyen | 8/12 | 3/3 | 27 |
“Mia’s stances are really solid now and her Heian Nidan is nearly grading ready. This week: run the kata at home, slowly, three times.”
Sensei off sick? Sorted before the first class.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every class that sensei has today
- 2Finds a free sensei for the same class, or moves students to another
- 3Tells all 20 families by SMS and email, with the new plan
Classes, trials and gradings that book themselves
One place for students to book, pay and keep up.
Your own booking page
Families book a free trial, a membership or a grading and pay when they book.
A free app for every student
Classes, tasks, payments and messages on their phone. Free for students and parents.
Dojo time and senseis, sorted
Every dojo and sensei on one timetable, so nothing is double-booked.
Session full? Waitlist handled
When a spot opens up, the next student in line gets offered it.
Whether you teach in a community hall or run a full-time dojo
Start with one sensei and grow into a busy dojo. Pay per student.
Independent senseis
You teach, you run the business
- Your own booking page for free trials and gradings
- Get paid on a saved card, with automatic reminders
- Run everything from your phone between classes
Karate dojos
Many senseis, classes and kyu levels
- Assign senseis and dojo time to every class
- Juniors, adults and squad training
- Makeups and waitlists that fill gaps for you
Associations and clubs
Multiple dojos and programs
- Memberships, automatic card payments and grading fees
- Gradings and progress across every kyu
- Multiple dojos and locations in one place
All in one platform
One login for you, your senseis and students. See what’s in each plan
- Online enrolment and trials
- Memberships
- Class passes
- Gi sales
- Family discounts
- Card payments and invoices
- Automated reminders
- Class caps and waitlists
- Makeup classes
- SMS, email and in-app messages
- Attendance
- Dojos and locations
- Kata practice tasks
- Goals from kyu templates
- Kyu gradings
- Sensei feedback
- Photos, videos and syllabus sheets
- Revenue and retention reports
- Outcoach AI assistant
- Free app for students and parents
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
Questions karate schools ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your dojo.
What is Outcoach?
Does it handle juniors, adults and squad training?
How do makeup classes work?
Can I bill memberships weekly or monthly?
Can I track kyu grades, kata and attendance?
What happens when a sensei is sick?
Can families book free trials online?
Can I manage senseis, dojos and locations?
Do students and parents get an app?
Can I run gradings and tournaments?
Is Outcoach only for big karate schools?
How much does Outcoach cost for a karate school?
How do I get started?
Spend more time in the dojo
Set up your timetable today. Your students and families will notice the difference straight away.