After-school program management software Less admin.
More play.
Weekly clubs, homework help, casual days and holiday programs, all booked and paid in one app. For you, your staff and families.
Trusted by 16,100+ children, staff and parents
Built for every way your program runs
Running an after-school program shouldn’t feel like a second job
You got into this to give kids a great afternoon, not to chase texts and payments.
“Ben’s sick. Who’s running chess club at 3:30?”
Now you’re texting 20 families, one by one.
“Who still hasn’t paid term fees?”
Bank transfers, screenshots and awkward chats at pick-up.
“Can Mia come on Wednesday this week too?”
Casual bookings live in your inbox.
“Grandma is collecting Lucas today. Is that OK?”
Messages like this get lost on a busy phone.
“Art club and Lego club are both in the library.”
Staff, rooms and clubs fight for the same slots.
“We’ve found something closer to home.”
Kids get bored of the same clubs and families drift away. You notice too late.
Every club your program runs, in one place
From the school bell to pick-up, one system runs it all.
Weekly clubs
Weekly clubs like chess, art and multisport, billed by the term.
Homework club
Homework club with quiet time and help from staff, with caps and waitlists built in.
Casual days
Casual days that parents book and pay for in the app when they need them.
Holiday programs
Full-day holiday programs and excursions, with bookings and payments in one place.
Mix and match. One child, one profile, every format.
Everything your after-school program runs on, in one place
From grouping students to keeping them coming back.
Group children by year
Pick your Year 3 and 4 children and turn them into a club linked to Monday at 3:30 pm. Each profile holds their school, year level and history.
Schedule a whole term in one go
Add a club once, repeat it for 10 weeks, then invite every child in the Year 3 and 4 group.
Message one parent or every family
Answer a parent about a late pick-up, or send the excursion note to every family and see who has read it.
Get paid without awkward chats at pick-up
Term fees, casual days, holiday programs and excursions in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every child something to aim for
“Win a game of chess against a staff member.” “Read 20 books this term.” Add goals from templates and update progress each week. Parents see it too.
Keep it going at home
Set small tasks each week, like a reading log or a chess puzzle. Children tick them off at home, so you know who joined in.
Track attendance, clubs and milestones
Mark the roll for every club, log certificates and milestones, and share staff notes with parents.
Spot families before they leave
See what is paid and what is owed, and the families who might leave: fewer days booked, missed clubs, a term that ran out.
From first club to junior leader, every step tracked
Set goals for every age group and see who is ready for more. Children follow along.
Juniors
Prep to Year 2, play and friendsMiddles
Years 3 and 4, clubs and skillsSeniors
Years 5 and 6, bigger projectsJunior leaders
Helping the younger kidsUse your own age groups, clubs or levels.
2 children are ready for chess team
All moves learned, 10 games played and regular attendance. Lucas is close; checkmate patterns are the only gap.
| Child | Moves | Games | Attendance |
|---|---|---|---|
| MMia Chen ✓ | 12/12 | 3/3 | 100% |
| AAarav Patel ✓ | 11/12 | 3/3 | 90% |
| LLucas Nguyen | 8/12 | 3/3 | 90% |
“Mia’s openings are really thoughtful now and she is nearly ready for chess team. This week: three chess puzzles at home, ten minutes each.”
Staff off sick? Sorted before the bell.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds every club that staff member has today
- 2Finds free staff for the same club, or moves children to another
- 3Tells all 20 families by SMS and email, with the new plan
Clubs, casual days and holiday programs that book themselves
One place for families to book, pay and keep up.
Your own booking page
Parents book a term, a casual day or a holiday program and pay when they book.
A free app for every family
Clubs, tasks, payments and messages on their phone. Free for parents.
Rooms and staff, sorted
Every room, staff member and club on one timetable, so nothing is double-booked.
Club full? Waitlist handled
When a spot opens up, the next child in line gets offered it.
Whether you run one school’s program or twenty
Start with one school and grow into many. Pay per student.
Independent providers
You run the clubs and the business
- Your own booking page for terms and casual days
- Get paid by card, with automatic reminders
- Run everything from your phone between clubs
After-school programs
Many staff, clubs and rooms
- Assign staff and rooms to every club
- Clubs, homework help and casual days
- Makeups and waitlists that fill gaps for you
Multi-school providers
Programs at many schools
- Term billing, casual days and holiday fees
- Attendance and progress across every school
- Every school site in one place
All in one platform
One login for you, your staff and families. See what’s in each plan
- Online enrolment for families
- Term billing
- Casual day bookings
- Excursion fees
- Sibling discounts
- Card payments and invoices
- Automated reminders
- Waitlists
- Makeup days
- SMS, email and in-app messages
- Attendance
- Rooms and school sites
- Reading logs and tasks
- Goals from club templates
- Holiday programs
- Staff notes
- Photos and certificates
- Revenue and retention reports
- Outcoach AI assistant
- Free app for parents
It has made us more connected to the student and the parents. There’s a three-way relationship, so we communicate a lot better.
“It has completely streamlined the way we handle admin. The AI has been a standout feature.”
“It’ll help all our staff reduce their administrative load to really focus on what’s going to take our business forward.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
Questions after-school programs ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your program.
What is Outcoach?
Does it handle weekly clubs and casual days?
How do makeups and casual days work?
Can I bill by the term and by the day?
Can I mark attendance and track progress?
What happens when a staff member is sick?
Can parents book casual days online?
Can I manage staff, rooms and school sites?
Do parents get an app?
Can I run holiday programs and excursions?
Is Outcoach only for big after-school programs?
How much does Outcoach cost for an after-school program?
How do I get started?
Spend more time with the kids
Set up your first club today. Your families will notice the difference straight away.