Outcoach for drama & theatre
Theatre school & facility management software
Reduce admin work and grow your theatre school with scheduling, billing, and communication tools built for the fastest-growing performing arts discipline in the world. Spend more time on the stage and less on paperwork.
Say goodbye to SMS, Gmail and spreadsheets
With 30+ time-saving features, Outcoach is built for theatre schools to simplify and automate all the backend admin that comes with running a theatre school.
Save 5+ hours a week in admin
Automate scheduling, payments, and communication so you spend more time on the stage.
'Mobile-first' To work anytime, anywhere
Manage your entire drama business from your phone — on or off the court.
Over 20 automated reminders & notifications
Students and coaches never miss a session with smart automated alerts.
All-in-one drama & theatre management
You didn't start coaching drama to waste time on admin
From scheduling to attendance, lesson plans to messaging — manage every aspect of your classes from one integrated platform.
Schedule classes & stage sessions
A simple calendar with attendance for group workshops, private lessons, and open stage sessions.
Track makeup sessions & credits
Allow makeup class bookings and see makeup credits next to each student’s profile — no more speadsheet tracking.
Automate payments & invoicing
Create automated bulk invoices for every student at the start of the season or term in seconds.
Online stage & class bookings
Publish your booking system on your website so students can book workshops, productions, and open stage sessions online.
Messaging, SMS & announcements
Announcements, reminders, direct messaging and group chats all in one app — perfect for production updates and weather cancellations.
Reporting, analytics & student progress
Bespoke attendance reports, finance dashboards, retention rates, and student skill tracking to grow your theatre school.
Success story: 500-student theatre school
See how a leading theatre school with over 500 active students uses Outcoach to simplify stage bookings, manage production schedules, and deliver exceptional student experiences.
Saving you time is a bare minimum — we focus on student retention
Students track their goals, drills, and progress
Mobile app with reminders, not a clunky web portal
Community engagement leads to long-term retention
See your potential savings
Calculate how much time and money Outcoach can save your theatre school.
A world-first drama AI assistant
- A ChatGPT that knows your theatre school — ask for court, payment, or attendance info
- AI voice-to-text that picks up on drama terminology and coaching jargon
- Ask for lesson plans, student goals, or anything else about your theatre school
Outcoach for drama & theatre schools
Everything you need to run your theatre school
Workshop scheduling & stage management
Outcoach lets you easily schedule private lessons, group workshops, round robins, productions, and tournaments without conflicts. No more double-bookings or missed court times — the schedule is always up-to-date and accessible to coaches, students, and facility managers.
- Track attendance for each session easily
- Send automatic reminders and SMS
- Write private coaching notes for each student
- Share match photos and drill videos
- Tailor classes for skill levels and age groups
- See monthly, weekly & daily calendar views
Contact database for your theatre school
Keep all student, member, and family contact information in one centralized database. Link students to family profiles for easy communication and track every interaction.
- Centralized student profiles
- Family & emergency contacts
- Skill level tracking
- Communication history
Create invoices and receive online payments
Simplify fee collection with built-in invoicing and online payments. Generate invoices in a few clicks and let students pay online — perfect for workshops, productions, and membership dues.
- Automated bulk invoicing
- Online payment processing
- Payment tracking & reminders
- Membership billing
Theatre school booking system
Make life easy by publishing your stages and classes on a self-service booking portal. Students can book workshops, open stage sessions, and private lessons online anytime.
- Self-service booking portal
- Court availability display
- Waitlist management
- Instant confirmations
Run your theatre school from your mobile
Outcoach is a mobile-first app that has everything you need on your phone. Schedule sessions, create invoices, track progress, send SMS, share match highlights, manage student performance and more — all from your mobile!
- Full mobile management
- Real-time notifications
- On-stage attendance marking
- Instant messaging
Purpose-built
Built for drama programs
Drama clubs — from small coaching setups to large multi-stage facilities — can benefit from outcoach’s ability to manage student information, track session attendance, handle court bookings, and monitor student progress over time.
- Data is safely stored in the cloud with enterprise-level security
- Customized to fit your club's needs — not a one-size-fits-all
- Integrates with Stripe, Xero, Zoom and more
What our customers are saying
Find out what drama coaches and theatre school owners say about Outcoach.
See how much revenue you're losing without automation
Student retention is cheaper than acquisition.
How many students do you coach totally?
How many classes does a student attend per month?
How much do you charge for each class for each student?
Percentage of students that did not drop-out per year
Frequently asked questions
Is Outcoach specifically designed for Drama & Theatre Schools?
Outcoach is built for all coaching and sports businesses, including theatre schools, facilities, and independent coaches. The platform is fully customizable to match your drama-specific workflows — from court bookings to production management.
Can I manage multiple stages and locations?
Yes! Outcoach supports multi-stage and multi-location management. You can schedule sessions across different stages and locations, all from one dashboard.
How does the online booking system work?
You can publish your available workshops, open play sessions, and private lessons on a booking portal. Students can browse, book, and pay online — reducing admin for your team.
Can students and families access the app?
Absolutely. Once you set up your account, students and their families get free access to the Outcoach app with personalised dashboards, schedules, and communication tools.
Do I have to pay extra for SMS and messaging?
No. All messaging features including bulk SMS, announcements, and group chats are included in every Outcoach plan at no additional cost.
Ready to take your theatre school to the next level?
Start your 30-day free trial and get started today!
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