Outcoach for swim schools
Swim school management software
Reduce admin work and grow your swim school with scheduling, billing, and communication tools built for the most essential life-skill sport in the world. Spend more time at the pool and less on paperwork.
Say goodbye to SMS, Gmail and spreadsheets
With 30+ time-saving features, Outcoach is built for swim schools to simplify and automate all the backend admin that comes with running a swim school.
Save 5+ hours a week in admin
Automate scheduling, payments, and communication so you spend more time at the pool.
'Mobile-first' To work anytime, anywhere
Manage your entire swimming business from your phone — on or off the court.
Over 20 automated reminders & notifications
Swimmers and coaches never miss a session with smart automated alerts.
All-in-one swim school management
You didn't start coaching swimming to waste time on admin
From scheduling to attendance, lesson plans to messaging — manage every aspect of your classes from one integrated platform.
Schedule classes & pool sessions
A simple calendar with attendance for group lessons, private lessons, and open pool sessions.
Track makeup sessions & credits
Allow makeup class bookings and see makeup credits next to each swimmer’s profile — no more speadsheet tracking.
Automate payments & invoicing
Create automated bulk invoices for every swimmer at the start of the season or term in seconds.
Online pool & class bookings
Publish your booking system on your website so swimmers can book lessons, swim meets, and open pool sessions online.
Messaging, SMS & announcements
Announcements, reminders, direct messaging and group chats all in one app — perfect for swim meet updates and weather cancellations.
Reporting, analytics & swimmer progress
Bespoke attendance reports, finance dashboards, retention rates, and swimmer skill tracking to grow your swim school.
Success story: 500-swimmer swim school
See how a leading swim school with over 500 active swimmers uses Outcoach to simplify pool bookings, manage swim meet schedules, and deliver exceptional swimmer experiences.
Saving you time is a bare minimum — we focus on swimmer retention
Swimmers track their goals, drills, and progress
Mobile app with reminders, not a clunky web portal
Community engagement leads to long-term retention
See your potential savings
Calculate how much time and money Outcoach can save your swim school.
A world-first swimming AI assistant
- A ChatGPT that knows your swim school — ask for court, payment, or attendance info
- AI voice-to-text that picks up on swimming terminology and coaching jargon
- Ask for lesson plans, swimmer goals, or anything else about your swim school
Outcoach for swim schools
Everything you need to run your swim school
Lesson scheduling & pool management
Outcoach lets you easily schedule private lessons, group lessons, round robins, swim meets, and tournaments without conflicts. No more double-bookings or missed court times — the schedule is always up-to-date and accessible to coaches, swimmers, and facility managers.
- Track attendance for each session easily
- Send automatic reminders and SMS
- Write private coaching notes for each swimmer
- Share match photos and drill videos
- Tailor classes for skill levels and age groups
- See monthly, weekly & daily calendar views
Contact database for your swim school
Keep all swimmer, member, and family contact information in one centralized database. Link swimmers to family profiles for easy communication and track every interaction.
- Centralized swimmer profiles
- Family & emergency contacts
- Skill level tracking
- Communication history
Create invoices and receive online payments
Simplify fee collection with built-in invoicing and online payments. Generate invoices in a few clicks and let swimmers pay online — perfect for lessons, swim meets, and membership dues.
- Automated bulk invoicing
- Online payment processing
- Payment tracking & reminders
- Membership billing
Swim school booking system
Make life easy by publishing your pools and classes on a self-service booking portal. Swimmers can book lessons, open pool sessions, and private lessons online anytime.
- Self-service booking portal
- Court availability display
- Waitlist management
- Instant confirmations
Run your swim school from your mobile
Outcoach is a mobile-first app that has everything you need on your phone. Schedule sessions, create invoices, track progress, send SMS, share match highlights, manage swimmer performance and more — all from your mobile!
- Full mobile management
- Real-time notifications
- On-pool attendance marking
- Instant messaging
Purpose-built
Built for swimming programs
Swimming clubs — from small coaching setups to large multi-pool facilities — can benefit from outcoach’s ability to manage swimmer information, track session attendance, handle court bookings, and monitor swimmer progress over time.
- Data is safely stored in the cloud with enterprise-level security
- Customized to fit your club's needs — not a one-size-fits-all
- Integrates with Stripe, Xero, Zoom and more
What our customers are saying
Find out what swimming coaches and swim school owners say about Outcoach.
See how much revenue you're losing without automation
Student retention is cheaper than acquisition.
How many students do you coach totally?
How many classes does a student attend per month?
How much do you charge for each class for each student?
Percentage of students that did not drop-out per year
Frequently asked questions
Is Outcoach specifically designed for Swim Schools?
Outcoach is built for all coaching and sports businesses, including swim schools, facilities, and independent coaches. The platform is fully customizable to match your swimming-specific workflows — from court bookings to swim meet management.
Can I manage multiple pools and locations?
Yes! Outcoach supports multi-pool and multi-location management. You can schedule sessions across different pools and locations, all from one dashboard.
How does the online booking system work?
You can publish your available lessons, open play sessions, and private lessons on a booking portal. Swimmers can browse, book, and pay online — reducing admin for your team.
Can swimmers and families access the app?
Absolutely. Once you set up your account, swimmers and their families get free access to the Outcoach app with personalised dashboards, schedules, and communication tools.
Do I have to pay extra for SMS and messaging?
No. All messaging features including bulk SMS, announcements, and group chats are included in every Outcoach plan at no additional cost.
Ready to take your swim school to the next level?
Start your 30-day free trial and get started today!
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