Invoice management system
Stop chasing payments. Start getting paid - automatically.
Every week, coaching business owners lose hours texting parents about overdue fees, manually building invoices in spreadsheets, and wondering why cash flow is so unpredictable. Outcoach fixes that. Create and send professional invoices directly from the app, collect payments online, and let automated reminders do the chasing for you — so you can focus on coaching.
Get paid without lifting a finger
Outcoach brings invoicing and payment collection into one place — built specifically for coaching businesses. Send invoices, collect online payments, track who’s paid, and set up automatic reminders. Everything you need to keep cash flow consistent, without the admin.
Create and send professional invoices
Create invoices individually or in bulk for whole classes. Customer details fill automatically. Each invoice is sent as a clean PDF directly to students and parents.
- Create invoices individually or in bulk
- PDF invoices sent automatically to students and parents
- Track paid, unpaid, and overdue invoices in one view
- Generate payment reports for end-of-term reconciliation
Get paid online. Fast.
Accept payments online via Stripe. Payments land in your account immediately. Every transaction is tracked, timestamped, and reconcilable at any time.
- Stripe-powered payments — trusted by millions of businesses
- Every payment tracked and logged in real time
- Secure, encrypted payment processing
- Easy end-of-term reconciliation with full payment history
Get paid on time without sending a single reminder
Outcoach fires payment reminders automatically — before the due date and after it. Parents get notified. You get paid. No awkward messages, no manual chasing.
- Reminders fire automatically before and after due date
- Parents notified — no manual messages needed
- Parents can't claim they never received an invoice
- Consistent cash flow — payments come in on time, every time
Export and analyze invoice data
Export invoices and payment data into CSV or Excel formats for accounting, reporting, and business analysis.
- Export invoices as CSV files
- Easy accounting and reporting
- Track financial performance
- Data ready for analysis
Know exactly what's owed at any moment
One dashboard shows you every invoice, every payment, and every outstanding balance. No spreadsheets. No guessing. Just a clear picture of your revenue at any given moment.
Ditch the spreadsheets
Invoices created in bulk, customer details filled automatically. No more building them one by one in Excel or word.
Full invoice history, per student
See every invoice sent, paid, or outstanding for each student or class. Dispute-proof records at your fingertips.
No more chasing late payments
See who’s paid and who hasn’t. Use the app to send overdue reminders to stay organised
Stop chasing payments. Here's how it works.
Four key workflows — invoicing, payment collection, reminders, and recurring billing — all connected in one app built for coaching businesses.
An invoicing workflow built for coaching businesses
Send an invoice, collect the payment online, and reconcile at end of term — all from one app. Outcoach cuts the admin so you can spend more time coaching and less time chasing.
- Create invoices in seconds — no manual entry
- Collect payments online — stripe-powered, instant
- Automatic reminders — get paid without the awkward follow-up
- Track outstanding balances in real time
Professional invoices, created in seconds
Create bulk invoices for an entire class in seconds. Customer details fill automatically — no manual entry. Each student gets a clean PDF invoice straight to their inbox.
- Bulk invoicing for whole classes — done in one click
- Customer details filled automatically — no copy-pasting
- PDF invoices emailed to students automatically
- Payment collected at point of booking or enrolment
Every way your clients want to pay
Parents can pay online via Stripe, set up a bank transfer, or pay at the point of booking. Give them options and you’ll collect payments faster.
- Accept online payments via Stripe — instant, secure
- Bank transfer option for parents who prefer it
- Export invoices to your accounting software
- Collect payment at point of booking — no unpaid spots
- Recurring billing set up once — payments collected every term
Automatic reminders. Zero awkward conversations.
Coaches shouldn’t have to chase clients for money. Outcoach sends payment reminders before and after a due date — automatically. You get paid on time without a single awkward message.
- Automatic overdue reminders — pre and post due date
- See who's paid and who hasn't — at a glance
- No more students attending for weeks without paying
- Cash flow stays predictable — not dependent on parent memory
Download our app
Outcoach is available for free on the google play store and apple store. Once the business owner sets up users, everyone gets free access to all class management features on their mobile.
Frequently asked questions
How do I set myself up to accept payments?
We use Stripe (trusted payment gateway) to help provide this service. Once you’ve created your business account, you simply send an invoice to customers via the app. When your customers view the invoice, they will have an option to pay you directly in-app which will automatically connect to your bank account
I've already got a payments system set-up that works for me
No worries! We often hear this from customers. If you would still like to benefit from the many other features Outcoach provides, contact us directly and we can work out a discounted price for you! You will also always have access to these payment features just in case you want to try it out 🙂
Uploading all my classes and contacts on Outcoach will be a pain?
We know this can be a hassle. That’s why Outcoach offers a complementary service to upload all your classes and contacts on the platform just so you can get started on a free trial. Even if you decide Outcoach is not right for you, there is no charge at all!
What do you mean by 'everybody gets access'?
Because Outcoach is available as a mobile app, parents and students can simply download the app and see a personalised view of their upcoming classes, progress, notes and invoices at anytime. We find that parents really love the app as it allows them to be more involved, improving engagement and retention
Ready to get paid without the hassle?
Start your free trial today. Send your first invoice in minutes.