Class management software
Stop building timetables by hand. Let Outcoach do it.
Most coaching businesses run their timetables in spreadsheets. Classes get double-booked. Coaches don’t know their schedule until the day before. Parents call asking “what time is class this week?” Outcoach fixes all of that — so you can build a full term’s timetable in minutes and let the software handle the rest.
Ditch the spreadsheet. Run your whole timetable from one place
Recurring classes, one-off sessions, make-up slots, multi-day events — set them all up once and let Outcoach keep everything in sync. No more copying and pasting between tabs, chasing coaches for their availability, or wondering whether room 2 is already booked.
Schedule unlimited classes & events
Schedule unlimited classes or events as part of your class management workflow. Customize recurring sessions, one-off workshops, or multi-day camps to fit your coaching business needs.
- Recurring & one-off classes
- Custom time slots
- Coach assignments
- Multi-day camps & workshops
- Venue management
Track attendance in seconds
Mark attendance from your mobile in seconds to keep a complete record of who attended each class. Spot patterns, get notified of absences, and maintain detailed attendance history.
- One-tap attendance
- Absence notifications
- Pattern insights
- Bulk marking
- Attendance history
Share class notes across your team
Write, copy and share class notes with other coaches so important observations are never lost. Keep private notes or share insights to improve collaboration across your coaching team.
- Private & public notes
- Per-class history
- Quick templates
- Coach-to-coach sharing
- Searchable archive
Structured lesson plans for every class
Create and share lesson plans for every class so that everyone is clear on what needs to be covered each session. Attach documents and resources to simplify preparation.
- Reusable templates
- Session objectives
- Progress alignment
- Document attachments
- Coach assignments
Keep parents & students informed
Send instructions to students and parents through bulk messaging and SMS features. Keep everyone informed about schedule changes, homework, and class updates effortlessly.
- Bulk SMS & email
- Schedule change alerts
- Parent notifications
- Class-specific messages
- Homework reminders
Share class media for progress tracking
Share photos and videos for a specific class — use them as memories, progress records, or feedback to help students improve and keep parents engaged.
- Per-class media gallery
- Parent visibility
- Secure sharing
- Progress documentation
- Coach feedback
Everything admins and coaches need, in one view
Admins see every class, coach, and venue in one calendar. Coaches check their own schedule without calling the office. Parents see exactly when and where their child’s next class is — without messaging you to find out.
Build your term in minutes, not hours
Set up recurring classes, one-off workshops, and multi-day camps in one go. Schedule a full term in minutes — then let Outcoach handle every update from there.
No more double-bookings or clashing sessions
Outcoach checks coach availability and room capacity before confirming a class. Conflicts are flagged before they happen — not after a coach shows up to a room that’s already taken.
Parents always know where to be
Parents and students check their schedule, class location, and any changes in real time — on the Outcoach app. No more “what time is class?” Texts to deal with.
See Outcoach scheduling in action
Here’s exactly how Outcoach handles your timetable — from the first class you create to the last-minute cancellation you didn’t see coming.
Keep everyone organised with personal calendars
Manage your whole timetable on Outcoach with personalised calendars for your coaches, parents and students. Show upcoming classes, events or competitions so everybody can stay organised.
- Coach calendars
- Parent & student views
- Competition tracking
- Sync with google calendar
Tracking attendance is just one click away
Mark attendance after each class individually or in bulk — all within 15 seconds. See attendance history next to each student and be notified of absences ahead of time.
- Individual or bulk marking
- 15-second Workflow
- Absence alerts
- Historical trends
All class information stored in one place
See all class information such as time, location, coaches, attendees, homework, photos, videos and post-class feedback — conveniently in one view.
- Time & location
- Coach & attendee lists
- Homework assignments
- Photos & videos
- Post-class feedback
Minimise paperwork with lesson plans & notes
Allow coaches to write private or public class notes so you can keep on top of every class. Attach any document as a lesson plan to simplify class management.
- Private & public notes
- Document attachments
- Lesson plan templates
- Coach collaboration
Run online events with ease
You’ll have complete flexibility to run your classes online. Simply attach the Zoom or google meet link to the event and manage the class like any other.
- Zoom integration
- Google meet support
- Hybrid class management
- Online attendance tracking
Download our app
Outcoach is available for free on the google play store and apple store. Once the business owner sets up users, everyone gets free access to all class management features on their mobile.
Frequently asked questions
Uploading all my classes and contacts on Outcoach will be a pain?
We know this can be a hassle. That’s why Outcoach offers a complementary service to upload all your classes and contacts on the platform just so you can get started on a free trial. Even if you decide Outcoach is not right for you, there is no charge at all!
What do you mean by 'everybody gets access'?
Once the business owner sets up the account, coaches, parents, and students all get free access to the Outcoach app with their own personalised dashboards and calendars.
Do I have to pay extra for any of these features?
No. All scheduling, attendance, notes, lesson plans, messaging, and media features are included in every Outcoach plan at no additional cost.
Is there a limit on the number of classes I can add?
No. You can add unlimited classes, events, and sessions on Outcoach regardless of your plan.
Your timetable sorted. In minutes.
Try Outcoach free for 30 days. Your full timetable, up and running in minutes.