Membership & subscription
Membership management software that builds recurring revenue on autopilot
Most coaching businesses track memberships in a spreadsheet — and hope nothing slips through the cracks. Outcoach replaces that guesswork with automated billing, automatic renewals, and entitlement enforcement that works every time, for every member.
Revenue you can predict every month
Term-by-term payments create unpredictable revenue — a good month followed by a quiet one, with no way to plan ahead. Memberships change that. When members commit to a recurring plan, you know what’s coming in every month before the month begins. Outcoach lets you build those plans, set the billing cycles, and collect payments automatically — without lifting a finger after setup.
Create a package once, bill forever
Build your membership packages in Outcoach — weekly, monthly, termly, or annual. Define what each plan includes: number of classes, which sessions are covered, any discounts or perks. Then let parents and students browse, select, and purchase directly through the app. Billing kicks in automatically from day one.
- Weekly, monthly, termly, or annual billing cycles
- Set class allowances and session access per plan
- Members browse, choose, and purchase through the app
- Billing starts automatically on the date you set
Memberships that retain members, not just bill them
Members who commit to a plan stay longer than drop-in customers. A membership creates a relationship — they have paid for ongoing access, which means they keep showing up. Outcoach gives you the tools to build that relationship at scale: tiered plans, automatic renewals, and a member experience that feels professional from day one.
- Revenue that lands automatically, month after month
- Memberships replace feast-and-famine term payments
- Build long-term member relationships that reduce churn
- Track member lifetime value from a single dashboard
Built for every type of coaching business
Whether you run a music school, dance studio, swim school, or sports club, Outcoach handles the full membership lifecycle — from first sign-up to long-term renewal. Create casual, regular, and unlimited tiers. Set different entitlements for each. Let the system manage the rest.
- Music schools, dance studios, swim schools, and more
- Casual, regular, and unlimited membership tiers
- Entitlements set once, enforced automatically forever
- No admin overhead as your member base grows
No more chasing lapsed members
When memberships are tracked manually, lapsed members slip through unnoticed. Someone pays for a while, stops, and six months later you realise they were never chased. Outcoach tracks every active membership, flags upcoming renewals, and shows you at a glance who is current, who is due, and who has lapsed. No manual checking. No one falling through the cracks.
Live membership dashboard
See every active member, their plan, next renewal date, and whether payment is up to date — all in one view.
Automated recurring billing
Set up billing once. Outcoach charges members on their renewal date every month — no manual invoicing, no chasing payments.
Entitlements enforced automatically
Membership pricing and class access apply at booking without anyone needing to check. No manual exceptions, no awkward conversations.
Renewals and pauses on autopilot
Set rules for automatic renewal, cancellation, or pause. Outcoach handles the lifecycle of every membership based on the logic you define.
Every member gets exactly what they paid for
Entitlements tracked manually break down fast. One admin gives a discount that was never authorised. Another lets a session slide because they did not want to argue at the door. Outcoach removes the human variable entirely — membership tier determines access, every time, without exception.
Membership tiers that suit every student
Create casual, regular, and unlimited membership tiers. Each tier carries its own class allowance, pricing, and session access — applied automatically every time a member books.
- Casual, regular, and unlimited plan tiers
- Different class allowances per membership level
- Tier-based pricing applied automatically at booking
- Parents choose and manage their own plan in the app
Subscription plans that bill themselves
Set up weekly, monthly, or annual billing cycles. Payments collect automatically on renewal date — no invoicing, no reminders, no admin overhead. Revenue lands in your account without you doing anything.
- Weekly, monthly, termly, or annual billing cycles
- Payments collected automatically on renewal date
- Automatic pause, cancel, or renewal based on your rules
- Zero invoicing overhead after initial setup
Lapsed member tracking built in
Outcoach shows you every member who has lapsed, every renewal coming up, and every plan that is overdue. Follow up at the right moment — before a member quietly disappears.
- See every active, lapsed, and due-for-renewal member
- Renewal reminders sent automatically at the right time
- Identify lapsed members before revenue is lost
- No spreadsheets, no manual tracking, no missed renewals
- Full member history available in one dashboard
Consistent entitlements, every booking
Members on different plans get different access — and Outcoach enforces that automatically at the point of booking. No more relying on whoever happens to be at the desk that day.
- Membership tier determines access at booking automatically
- No manual discounts or exceptions to manage
- Consistent experience regardless of who is at the desk
- Pricing and perks applied correctly every single time
Download our app
Outcoach is available for free on the google play store and apple store. Once the business owner sets up users, everyone gets free access to all class management features on their mobile.
Frequently asked questions
What is included in a membership package?
Every membership package in Outcoach is defined by you. You choose the billing cycle, the number of classes included, which sessions are accessible, and any discounts or perks. Parents and students see exactly what they are getting before they sign up.
What billing cycles can I set up?
You can create weekly, monthly, termly, or annual subscription plans. Each plan can have its own pricing, class allowances, and session access rules. You are not limited to a fixed set of options — Outcoach lets you build the plans that fit your business model.
Can members switch between plans?
Yes. Members can switch between plans at any time, and the new billing cycle and entitlements apply from the next renewal date. Outcoach handles the transition automatically — no manual adjustments needed from your team.
How does Outcoach track lapsed members?
Yes. Outcoach tracks every active, lapsed, and due-for-renewal member in one dashboard. You can see renewal dates, payment status, and plan history at a glance. When a membership lapses, Outcoach flags it — so your team can follow up before the member disappears completely.
Start building recurring revenue today
Create your first membership package in minutes. Outcoach handles the billing, renewals, and entitlements from there.