Outcoach for CrossFit gyms
CrossFit gym & facility management software
Reduce admin work and grow your CrossFit gym with scheduling, billing, and communication tools built for the fastest-growing functional fitness movement in the world. Spend more time in the box and less on paperwork.
Say goodbye to SMS, Gmail and spreadsheets
With 30+ time-saving features, Outcoach is built for CrossFit gyms to simplify and automate all the backend admin that comes with running a CrossFit gym.
Save 5+ hours a week in admin
Automate scheduling, payments, and communication so you spend more time in the box.
'Mobile-first' To work anytime, anywhere
Manage your entire CrossFit business from your phone — on or off the court.
Over 20 automated reminders & notifications
Members and coaches never miss a session with smart automated alerts.
All-in-one CrossFit gym management
You didn't start coaching CrossFit to waste time on admin
From scheduling to attendance, lesson plans to messaging — manage every aspect of your classes from one integrated platform.
Schedule classes & box sessions
A simple calendar with attendance for group wods, private lessons, and open box sessions.
Track makeup sessions & credits
Allow makeup class bookings and see makeup credits next to each member’s profile — no more speadsheet tracking.
Automate payments & invoicing
Create automated bulk invoices for every member at the start of the season or term in seconds.
Online box & class bookings
Publish your booking system on your website so members can book wods, competitions, and open box sessions online.
Messaging, SMS & announcements
Announcements, reminders, direct messaging and group chats all in one app — perfect for competition updates and weather cancellations.
Reporting, analytics & member progress
Bespoke attendance reports, finance dashboards, retention rates, and member skill tracking to grow your CrossFit gym.
Success story: 500-member CrossFit gym
See how a leading CrossFit gym with over 500 active members uses Outcoach to simplify box bookings, manage competition schedules, and deliver exceptional member experiences.
Saving you time is a bare minimum — we focus on member retention
Members track their goals, drills, and progress
Mobile app with reminders, not a clunky web portal
Community engagement leads to long-term retention
See your potential savings
Calculate how much time and money Outcoach can save your CrossFit gym.
A world-first CrossFit AI assistant
- A ChatGPT that knows your CrossFit gym — ask for court, payment, or attendance info
- AI voice-to-text that picks up on CrossFit terminology and coaching jargon
- Ask for lesson plans, member goals, or anything else about your CrossFit gym
Outcoach for CrossFit gyms
Everything you need to run your CrossFit gym
Wod scheduling & box management
Outcoach lets you easily schedule private lessons, group wods, round robins, competitions, and tournaments without conflicts. No more double-bookings or missed court times — the schedule is always up-to-date and accessible to coaches, members, and facility managers.
- Track attendance for each session easily
- Send automatic reminders and SMS
- Write private coaching notes for each member
- Share match photos and drill videos
- Tailor classes for skill levels and age groups
- See monthly, weekly & daily calendar views
Contact database for your CrossFit gym
Keep all member, member, and family contact information in one centralized database. Link members to family profiles for easy communication and track every interaction.
- Centralized member profiles
- Family & emergency contacts
- Skill level tracking
- Communication history
Create invoices and receive online payments
Simplify fee collection with built-in invoicing and online payments. Generate invoices in a few clicks and let members pay online — perfect for wods, competitions, and membership dues.
- Automated bulk invoicing
- Online payment processing
- Payment tracking & reminders
- Membership billing
CrossFit gym booking system
Make life easy by publishing your boxes and classes on a self-service booking portal. Members can book wods, open box sessions, and private lessons online anytime.
- Self-service booking portal
- Court availability display
- Waitlist management
- Instant confirmations
Run your CrossFit gym from your mobile
Outcoach is a mobile-first app that has everything you need on your phone. Schedule sessions, create invoices, track progress, send SMS, share match highlights, manage member performance and more — all from your mobile!
- Full mobile management
- Real-time notifications
- On-box attendance marking
- Instant messaging
Purpose-built
Built for CrossFit programs
CrossFit clubs — from small coaching setups to large multi-box facilities — can benefit from outcoach’s ability to manage member information, track session attendance, handle court bookings, and monitor member progress over time.
- Data is safely stored in the cloud with enterprise-level security
- Customized to fit your club's needs — not a one-size-fits-all
- Integrates with Stripe, Xero, Zoom and more
What our customers are saying
Find out what CrossFit coaches and CrossFit gym owners say about Outcoach.
See how much revenue you're losing without automation
Student retention is cheaper than acquisition.
How many students do you coach totally?
How many classes does a student attend per month?
How much do you charge for each class for each student?
Percentage of students that did not drop-out per year
Frequently asked questions
Is Outcoach specifically designed for CrossFit Gyms?
Outcoach is built for all coaching and sports businesses, including CrossFit gyms, facilities, and independent coaches. The platform is fully customizable to match your crossfit-specific workflows — from court bookings to competition management.
Can I manage multiple boxes and locations?
Yes! Outcoach supports multi-box and multi-location management. You can schedule sessions across different boxes and locations, all from one dashboard.
How does the online booking system work?
You can publish your available wods, open play sessions, and private lessons on a booking portal. Members can browse, book, and pay online — reducing admin for your team.
Can members and families access the app?
Absolutely. Once you set up your account, members and their families get free access to the Outcoach app with personalised dashboards, schedules, and communication tools.
Do I have to pay extra for SMS and messaging?
No. All messaging features including bulk SMS, announcements, and group chats are included in every Outcoach plan at no additional cost.
Ready to take your CrossFit gym to the next level?
Start your 30-day free trial and get started today!
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