Dance studio management software Less admin.
More dancing.
Classes, privates, competition teams, exams and showcases, all booked and paid in one app. For you, your teachers, dancers and parents.
Trusted by 16,100+ dancers, teachers and parents
Built for every style your studio teaches
Running a dance studio shouldn’t feel like a second job
You got into this to teach dance, not to chase texts and payments.
“What colour tights for the showcase?”
The same question from 30 parents, one by one.
“Who still hasn’t paid the costume fee?”
Costumes need ordering and half the fees are missing.
“Ava has a cold. Can she do a makeup?”
Makeups live in your head or a notebook.
“Is Mia ready for the next level?”
Progress lives in your memory, not where parents can see it.
“Studio 2 is double-booked again.”
Classes, privates and team rehearsals fight for the same studios.
“We won’t be back next term.”
Dancers drift away after the big night. You notice too late.
Every class your studio runs, in one place
From tiny tots to the competition team, one system runs them all.
Weekly classes
Classes by style, age and level, billed by the term, with makeups and waitlists built in.
Privates and solos
Dancers book private lessons and solo coaching, and pay per lesson or by the pack.
Competition team
Team rehearsals, routines and competition entries, with results tracked for every dancer.
Exams and showcases
Exam entries, costumes, running orders and tickets, all in one place.
Mix and match. One dancer, one profile, every format.
Everything your dance studio runs on, in one place
From grouping dancers to keeping them coming back.
Group dancers for a routine
Pick the dancers for a showcase trio and group them in one click. Each profile holds their classes, styles and history.
Schedule a whole term in one go
Add a class once, like Tiny Tots Ballet, and repeat it for 10 weeks. Team rehearsals sit on the same calendar.
Answer parents in seconds
“What colour tights for the showcase?” Reply in seconds, or send the dress rehearsal details to every family and see who has read it.
Get paid without awkward chats at pick-up
Term fees, costume fees, showcase tickets and studio hire in one list. Send a reminder with a pay link and watch it turn to Paid.
Give every dancer a clear goal
“Land a clean double pirouette.” “Splits within 10 cm.” Add goals from dance templates and update progress after each class. Parents see it too.
Keep practice going between classes
Set stretching, routine run-throughs and spotting drills. Dancers tick them off at home.
Track exams, competitions and technique
Log ballet exams and competition results, track flexibility and technique over time, and share teacher feedback with parents.
Spot dancers before they quit
See what is paid and what is owed, and the dancers who might leave: missed classes, an unpaid costume fee, not enrolled for the next block.
From tiny tots to the competition team, every step tracked
Set goals for every level and see who is ready to move up. Dancers follow along.
Tiny tots
Ages 3–5, first stepsJuniors
Ages 6–9, building basicsIntermediate
Ages 10–13, turns and leapsSeniors and team
Competition and examsTrack levels for any exam syllabus, or use your own studio levels.
2 dancers are ready for Intermediate Ballet
Clean double pirouette, splits within 10 cm and 90%+ attendance. Lucas is close; flexibility is the only gap.
| Dancer | Turns | Splits | Attend. |
|---|---|---|---|
| MMia Chen ✓ | Double | 8 cm | 96% |
| AAarav Patel ✓ | Double | 10 cm | 92% |
| LLucas Nguyen | Double | 18 cm | 94% |
“Mia is spotting really well now and her double pirouette is clean on both sides. Next: holding her arabesque line and pointing through every jump.”
FREE PDFKeep them dancing
How to turn trial classes into dancers who stay for years, and the 8 habits that keep them enrolled. Works with any software, or none.
- The 6 moments dancers drift away, and what to do at each
- A ready-made goal bank for every level, tiny tots to seniors
- 6 copy-and-send messages, a scorecard and a 30-day plan
Free 12-page PDF, sent straight to your inbox.
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Download the playbookShowcase coming up? Running order sorted in one message.
Tell Outcoach AI what you need in plain English. It does the admin, then shows you exactly what changed.
- 1Finds all 18 routines and every dancer in them
- 2Spaces every costume change by at least 2 routines
- 3Sends the running order to every family, then chases unpaid costume fees
Classes, trials and showcases that book themselves
One place for dancers to book, pay and keep up.
Your own booking page
Families book a trial, a term or a workshop and pay when they book.
A free app for every dancer
Classes, practice tasks, payments and messages on their phone. Free for dancers and parents.
Studios and teachers, sorted
Every studio and teacher on one timetable, so nothing is double-booked.
Session full? Waitlist handled
When a spot opens up, the next dancer in line gets offered it.
Whether you teach a few classes or run a 6-studio school
Start with one class and grow into a busy studio. Pay per dancer.
Independent teachers
You teach, you run the business
- Your own booking page for trials and classes
- Get paid by card, with automatic reminders
- Run everything from your phone between classes
Dance studios
Many styles, teachers and studios
- Assign teachers and studios to every class
- Competition teams, exams and showcases
- Makeups and waitlists that fill gaps for you
Academies and performing arts schools
Multiple locations and programs
- Term billing, passes and costume fees
- Progress across every style and level
- Multiple studios and locations in one place
All in one platform
One login for you, your coaches and dancers. See what’s in each plan
- Online enrolment and trials
- Term billing
- Class passes
- Costume fees
- Sibling discounts
- Card payments and invoices
- Automated reminders
- Waitlists
- Makeup classes
- SMS, email and in-app messages
- Attendance
- Studios and locations
- Practice tasks
- Goals from dance templates
- Exams and competitions
- Showcase running orders
- Photos, videos and routine music
- Revenue and retention reports
- Outcoach AI assistant
- Free app for dancers and parents
We run a school with 12 studios and hundreds of dancers. Outcoach simplified our whole operation, from bookings to billing to communication.
“Managing our dance classes used to take hours of admin. Now scheduling and payments are automated, so I can focus on teaching.”
“I love checking the app for my daughter’s classes, costume fittings and messages from her teacher. Everything is in one place.”
Billed yearly, or $0.99 paid monthly. No setup costs, no hidden fees. Cancel anytime.
FREE PDFPrice it right
Price classes, privates, competition teams and showcases so every studio hour pays, and stop chasing costume fees and missed classes.
- A simple worksheet to find your true cost per studio hour
- How to price classes, privates, competition teams and showcases
- 5 copy-ready policies for makeups, costumes, notice and more
Free 9-page PDF, sent straight to your inbox.
Sorry, that didn’t send. Please try again or email support@outcoach.io.
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Download the kitQuestions dance studios ask us
Can’t see yours? Talk to our team and we’ll show you how it fits your studio.
What is Outcoach?
Does it handle classes by style, age and level?
How do makeup classes work?
Can I bill by the term and add costume fees?
Can I run a competition team?
Can Outcoach help with showcases?
Can I track exams, technique and practice?
Can families book trial classes online?
Can I manage teachers, studios and locations?
Do dancers and parents get an app?
Is Outcoach only for big studios?
How much does Outcoach cost for a dance studio?
How do I get started?
Spend more time in the studio
Set up your first class today. Your dancers and families will notice the difference straight away.